Laboratory Safety Manual - Chapter 04: Proper Storage of Chemicals in Laboratories

Title

Laboratory Safety Manual - Chapter 04: Proper Storage of Chemicals in Laboratories

Introduction

This chapter instructs you how to interpret the labels on chemical containers, and how to safely store chemicals in the laboratory in a way that minimizes incompatible chemical reactions, spillage, breaking, or waste due to expiration.

Table of Contents

Section

1. Inventory and Inspection
2. Proper Sealing of Chemical Containers
3. Smaller Container Sizes - Less is Better
4. Storage Symbols
5. Color Codes
6. Chemical Storage Locations
7. Storage by Compatibility Group
8. Appendix 4-A: Suggested Shelf Storage Pattern

I. Inventory and Inspection

Each laboratory is to maintain an inventory of the chemicals stored in the laboratory as part of the lab safety plan. Designate a storage place for each chemical, and return it to that place after each use. Store chemicals by hazard class, not the alphabet, and post storage areas to show the exact location of the chemical groups. Inspect chemical storage areas at least annually for outdated or unneeded items, illegible labels, leaking containers, etc. See Chapter 12: Management of Laboratory Wastes for advice on disposing outdated or unneeded chemicals. For advice on developing an inventory, please review Appendix 2-A.

Figure 4.1

Examples of chemicals in poor condition, that you should NOT keep stored in your lab:

• Expired/outdated chemicals
• Illegible/removed labels
• Degraded containers
• Leaking lids

II. Proper Sealing of Chemical Containers

To prevent leakage, odors, or reaction with air, tightly seal all containers of highly toxic, highly volatile, malodorous, carcinogenic or reactive chemicals. Make sure that caps and other closures are tight on all hazardous chemicals. A limited exception is freshly-generated mixtures such as acids and organics that may generate gas pressure sufficient to burst a tightly sealed bottle. Use commercially available vent caps or keep the lids loose until sufficient time passes to complete the reactions, and then tightly close the lids. Until all reactions are completed, the contents of the bottle are not waste, but are instead the last step of the chemical procedure.

The best seal is the screw cap with a conical polyethylene or Teflon insert (Figure 4.2). Seal the caps with tape or Parafilm® “M” as a further precaution. Additional protection can include wrapping the container in an absorbent paper, sealing it inside a plastic bag, and storing the bag inside a metal can with a friction fitting lid.

Figure 4.2. (Left) Screw caps with conical polyethylene inserts. (Right) Screw caps with Teflon inserts.

III. Smaller Container Sizes - Less is Better

The real, or “life-cycle”, cost of a chemical includes its initial purchase price plus the ultimate disposal costs. Keep the quantity of accumulated chemicals in the laboratory at a minimum to reduce the risk of exposures, fires, and waste disposal problems. Smaller package sizes provide the following advantages:

• Reduced storage hazards
• Reduced storage space
• Safety in handling smaller quantities
• Reduced losses due to out-of-date chemicals
• Minimized cost of disposal of “leftovers”

Frequently, it costs many times more than the original purchase price to dispose of leftover chemicals. Chemical storerooms on campus keep supplies of the most frequently used solvents and chemicals to lessen the need for laboratory stockpiles.

IV. Storage Symbols

Most chemical manufacturers include chemical storage symbols on their labels. Many manufacturers use symbols that include a hazard ranking system, such as the National Fire Protection Association (NFPA 704) diamond symbol or the Hazardous Materials Identification System (HMIS) colored rectangle. Picture glyphs are another common label element. Below are examples of the NFPA and HMIS hazard ranking systems (Figure 4.3), and glyph systems from the European Union (Figure 4.4) and Canada (Figure 4.5) which are commonly seen on U.S. chemical labels and safety data sheets.

Figure 4.3. NFPA diamond symbol (left), HMIS label (right)

Figure 4.4. European Union hazard glyphs, which are now common on domestic chemicals. (Top, left to right): Corrosive, Flammable, Oxidizing, Explosive. (Bottom, left to right): Harmful, Irritant, Poisonous, Toxic to the Environment.

Figure 4.5. Canada’s national hazard communication standard, the Workplace Hazardous Materials Information System (WHMIS) uses these symbols to represent and classify various materials. (Top, left to right): Compressed Gases and Aerosols, Flammable/Combustible, Oxidizing, Highly Toxic. (Bottom, left to right): Toxic, Biohazardous, Corrosive, and Reactive.

Recognizing the need for a universal method to identify potentially hazardous substances, the United Nations has created a worldwide Globally Harmonized System (GHS) for label elements and safety data sheets. Because of the numerous languages used by the worldwide research community, the GHS relies heavily on picture glyphs to convey the basic information. Below are GHS glyphs that will begin appearing on chemical labels and SDSs. Training on the EHS website outlines the GHS standards. Several premade GHS labels are available on the EHS GHS Labels webpage.

Figure 4.6. United Nations GHS label elements (left to right): Flammable, Harmful, Oxidizing, Toxic to the Environment, Corrosive, Compressed Gas, Explosive, Human Health Hazard, Highly Toxic.

V. Color Codes

Some chemical manufacturers also use color codes on labels and/or caps to indicate health, physical, and chemical hazards. These colors can be used as a guide for storage groups store same colors together, segregate from other colors. Unfortunately, the color schemes are not always consistent among manufacturers. Under most schemes, colors convey the following message:

• Red: Fire Hazard and/or Flammables
• White: Contact Hazard and/or Corrosive (acids or bases)
• Blue: Health Hazard and/or Toxic or Poisonous
• Yellow: Reactivity Hazard and/or Oxidizers
• Green, Gray or Orange: Moderate or slight hazard (general chemical storage)
• Striped or “Stop”: Exceptions within the same color code labels (example – yellow label chemicals are stored apart from striped yellow label chemicals)

VI. Chemical Storage Locations

Optimally, incompatible chemicals such as acids and alkalis should be stored completely separate from one another to prevent mixing in the event of an accidental spill or release of the materials. Limited storage space within the laboratories, however, sometimes prevents such prudent practice of chemical segregation and storage. If space is limited, you can store incompatible chemicals in the same storage cabinet if you segregate the chemicals according to their hazard class and you store them in tubs, trays, or buckets while in the cabinet. These secondary containers reduce the chance that incompatible chemicals will inadvertently contact each other.

Laboratory Hoods

Do not store chemicals in laboratory hoods because the containers may impede airflow and thereby reduce the effectiveness of the hood.

Refrigerated Storage

Store flammable solvents that require storage at reduced temperature (such as isopentane) in refrigerators or freezers designed for storage of flammable liquids. “Safety” refrigerators for flammable liquid storage and “explosion proof” refrigerators are both acceptable. Ordinary household refrigerators are not appropriate for storage of flammable liquids because of interior arcing contacts. Because refrigerators and freezers have no interior space venting, all chemicals should have tightly sealed caps. Apply signage to the doors of chemical refrigerators stating: NO FOOD, BEVERAGE, OR ICE FOR HUMAN CONSUMPTION.”

Figure 4.7.
Example sign for a household refrigerator used for storage of lab materials. Flammable storage requires a “safety” or “explosion-proof” refrigerator. This sign is available at the EHS Safety Labels webpage.

Figure 4.8

Cold rooms have closed air circulation systems that re-circulate escaped vapors within the chamber. The refrigeration coils in cold rooms are aluminum and subject to damage from corrosive atmospheres. The electrical systems normally have vapor proof lights and duplex outlets, but added-on extension cords and plug strips compromise these safety features. Cold rooms are not acceptable for storage of flammables, dry ice, highly toxic liquid chemicals, or compressed gases. If you must refrigerate these chemicals, store them in an approved refrigerator or freezer, rather than a cold room. Post a hazard information sign on the cold room door as illustrated (Figure 4.8). This sign is also available from the EHS Safety Labels webpage.

Flammable and Combustible Liquid Storage

Fire protection regulations limit the storage of flammable and combustible liquids to 10 gallons (37.9 liters) in open storage, 25 gallons (94.7 liters) in “safety cans”, and 60 gallons* (227.3 liters) in “flammable liquid storage cabinets” per laboratory room. These limits are for the total quantities on hand, including chemicals in storage, chemicals in use, and wastes.

*Note that only 30 gallons (113.6 liters) of Class I liquids are permitted per room. Class I liquids have a flash points less than 100 °F (37.8 °C), and are traditionally known as “flammable” liquids. Most liquids labeled as flammable are Class I liquids. Combustible liquids are Class II or III liquids, and have flashpoints above 100 °F (37.8 °C). Regulations permit up to 60 gallons (227.3 liters) of combustible plus flammable liquids per room, provided no more than 30 gallons are Class I.

Also, the International Fire Code (adopted by the State of North Carolina) places limits on the amounts of flammable and combustible liquids stored in new or renovated buildings as the number of floors above grade increases. For some laboratories located on higher floors in new or renovated buildings, the flammable liquid storage limit per room might be less than 30 gallons. Contact EHS if you have questions about the flammable storage limits for your lab spaces.

Cabinets

You can use cabinets under hoods and laboratory benches for storage of chemicals. In some cases, laboratory furniture manufacturers design cabinets specifically for storage of flammable and/or corrosive materials. However, do not store laboratory chemicals near or under sinks where there may be exposure to water. Storage of cleaning supplies under sinks is acceptable. Cabinets for chemical carcinogens or highly toxic chemicals should have a lock. Regulations of the Drug Enforcement Administration and Bureau of Alcohol, Tobacco, and Firearms require locked storage for controlled substances and some specific explosive compounds (see Chapter 9 for specifics).

Desiccator Jars or Cabinets

Desiccator jars and cabinets are useful for storage of air and water reactive, toxic, and malodorous chemicals. In case of especially malodorous compounds such as mercaptans, replace the desiccator material with a vapor adsorber (e.g. charcoal) to control odors.

Bench Tops and Shelves

Chemical storage on bench tops is undesirable, and is vulnerable to accidental breakage by laboratory, housekeeping, and emergency response personnel. Do not store liquids on shelves that are above eye-level. When storing chemicals on open shelves, consider several factors such as compatibility grouping (see below), the container material (plastic or metal versus breakable glass), physical state of the chemical (it’s riskier to store liquids on open shelves compared to solids), the relative toxicity of the chemical, and the height and depth of the shelving.

VII. Storage by Compatibility Group

Store chemicals in the laboratory according to their compatibility groups. Do not store chemicals in alphabetical order, as this might place incompatible chemicals next to each other (examples include acetic acid and acetaldehyde, sodium cyanide and sulfuric acid, sodium borohydride and sodium chlorate), increasing the potential for accidental mixing of incompatible chemicals. The diagram entitled “Suggested Shelf Storage Pattern” (Appendix 4-A) indicates a recommended arrangement of chemicals according to compatibility. These compatibility groups should be stored separately, especially chemicals with an NFPA 704 or HMIS reactive rating of 3 or higher, (see Section IV) and in dedicated and labeled cabinets. Within any compatibility group, you can arrange chemicals alphabetically to facilitate ease of retrieval. The following are recommended compatibility groupings:

Group A - Acids, Inorganics

Store large bottles of acid in special acid cabinets, cabinets under lab benches, or on low shelves. Place acids in plastic trays for secondary containment in case of breakage. Segregate inorganic and oxidizing acids from organic compounds including organic acids (e.g., acetic acid) and other combustible materials. Segregate nitric acid (>40%) from organic chemicals, including organic acids. Store acids separate from bases and other reducing agents. Inorganic salts, except those of heavy metals, may be stored in this group. Glacial acetic acid should be stored with flammable and combustible materials since it is combustible.

Group B - Bases

Segregate bases from acids and oxidizers on shelves near the floor. The preferred storage container for inorganic hydroxides is polyethylene instead of glass. Place containers in trays for secondary containment in the event of leakage or breaks.

Group C - Organic chemicals

Segregate organic compounds from inorganics. Organics and inorganics with NFPA 704 or HMIS reactive hazard rating of two (2) or less may be stored together. Chemicals with a reactive hazard rating of three (3) or four (4) are to be stored separately.

Group D - Flammable and Combustible Organic Liquids

Flammable and combustible liquid storage per room is limited to 10 gallons (37.9 liters) in open storage and use, 25 gallons (94.7 liters) in safety cans, and 60 gallons (227.3 liters) in flammable storage cabinets. Remember that only 30 gallons (113.6 liters) of Class I liquids are permitted per room, and International Fire Code restrictions might limit this even further if your lab is located on an upper floor in a new or renovated building. Store flammable and combustible materials away from sources of ignition such as heat, sparks, or open flames, and segregated from oxidizers.

Group E - Inorganic Oxidizers and Salts

Store inorganic oxidizers in a cool, dry place away from combustible materials such as zinc, alkaline metals, formic acid, and other reducing agents. Inorganic salts may also be stored in this group. Store ammonium nitrate separately.

Group F - Organic Peroxides and Explosives

Peroxides contain a double-oxygen bond (R₁-O-O-R₂) in their molecular structure. They are shock and heat sensitive (e.g. benzoyl peroxide), and readily decompose in storage. Store shock and heat-sensitive chemicals in a dedicated cabinet.

Some non-peroxide chemicals can readily form shock-sensitive, explosive peroxides when stored in the presence of oxygen. Examples include ethyl ether, tetrahydrofuran, and cumene. Dispose of, or use, these by their expiration date. See Chapter 12 for information on safe storage of peroxidizable compounds.

Common explosive compounds include 2,4,6-trinitrotoluene (TNT), nitroglycerin, and several metal fulminates and azides. 2,4,6-trinitrophenol, also known as picric acid, is normally sold as a saturated solution containing at least 40% water, and classified as a flammable solid. If allowed to dry to less than 10% water, picric acid becomes a DOT Class 1.1 explosive. Nitroglycerin in research is usually sold as a tincture mixed with alcohol, but if the alcohol evaporates, the result is explosive nitroglycerin. Please contact EHS if you use or handle compounds that are explosive or can become explosive with age or evaporation.

Group G - Reactives

Water Reactives

Store water reactives in a cool dry place protected from water sources. Alkali metals (lithium, sodium, potassium, rubidium, and cesium) should be stored under mineral oil, or in waterproof enclosures such as glove boxes. A Class D fire extinguisher should be available in case of fire. Contact EHS if one is not available in your laboratory. As an added precaution, store containers in trays or other secondary containers filled with sand.

Pyrophorics (Air Reactives)

Store pyrophorics in a cool, dry place, and provide for an air tight seal. Store white or yellow phosphorous under water in glass stoppered bottles inside a metal can for added protection.

Group H - Cyanides and Sulfides

Cyanides and sulfides react with acids to release highly toxic gases. They must be isolated from acids and other oxidizers.

Group I - Carcinogens, Highly Toxic Chemicals, and Reproductive Toxins

A dedicated lockable storage cabinet in a “designated area” for carcinogens and highly toxic chemicals is the preferred storage method. Stock quantities of reproductive toxins are to be stored in designated storage areas. Use unbreakable, chemically resistant secondary containers. Post the storage cabinet with a sign stating “CANCER SUSPECT AGENT”, “HIGHLY TOXIC CHEMICALS”, or “REPRODUCTIVE TOXINS”. These signs are available at the EHS Safety Labels Page, and are depicted and described in Chapter 7. Maintain a separate inventory of all highly acute toxics, carcinogens, and reproductive toxins. See the Appendices to Chapter 7 for a listing of common carcinogenic and highly toxic chemicals. See the Appendix to Chapter 8 for a listing of reproductive toxins.

Appendix 4-A: Suggested Shelf Storage Pattern

Back to Chapter Three

Proceed to Chapter Five