Introduction
Scope of Applicability
This procedure applies to all University Faculty and Staff.
Procedure
Equipment trade-ins require documentation and approval from the State Surplus Property Agency.
Forms and Instructions
Submit a requisition including the description of the item to be traded in, as follows:
Make and model, serial number, UNC decal number, original acquisition date, original cost, and original purchase order number, if available. If the item to be traded in is not a replacement or like item, the department must attach a signed justification letter stating the reasons the department believes that a trade-in would result in greater financial return to the State than a sale through Surplus.
The appropriate purchasing procedure for a trade-in is based upon the acquisition value of the new equipment (without the trade-in credit). If the acquisition value requires obtaining competitive quotes/bids, Purchasing Services will seek quotes/bids both with and without the application of the trade-in allowance.
Purchasing will submit the request for trade-in to the State Surplus Property Agency for approval.
Exceptions
None
Related Requirements
External Regulations and Consequences
None
University Policies, Standards, and Procedures
Contact Information
Primary Contact
| Subject |
Contact |
Telephone |
Fax |
E-Mail |
| Purchasing |
Purchasing - Goods |
919-962-3774 |
919-962-0636 |
purchasing_team@unc.edu |
History
Revised:
- October 1, 2014: Revised naming of requisition.
- July 28, 2010
- June 9, 2005