1236 - University of North Carolina at Chapel Hill Policy on Trade-In Allowances



The University seeks to maximize the return on investment for equipment no longer useful to the University but eligible for trade-in on new equipment in compliance with the State Surplus Property Agency General Provisions policy per NC Administrative Code 01 NCAC 43A .0303.

Scope of Applicability

This policy applies to all Faculty and Staff at University of North Carolina at Chapel Hill.


Policy Statement

Trading in used property for credit against the purchase of a new item may provide a greater financial return to the State than selling such items through the Surplus Property System.


No trade-ins can be done under the small order policy.

Additional Information

Frequently Asked Questions

Q: I want to trade in a chair for credit on a new chair for my office. Is this possible?
A: Trade-ins are not allowed on small order policy transactions.

Q: My department has a piano it would like to trade in for a harp. Is this possible?
A: If the trade of dissimilar items will provide more value to the State than selling the item through Surplus Property, it is possible. See the Trade-In Allowances procedure for guidance.

Q: Does it take long to process a trade-in allowance through Purchasing Services?
A: Additional approval paperwork must be filed with the State Surplus Property Agency, adding 3 - 5 business days to the transaction.

Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures

Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Purchasing Purchasing - Goods 919-962-3774 919-962-0636 purchasing_team@unc.edu



  • July 28, 2010
  • June 9, 2005
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Article ID: 131431
Thu 4/8/21 9:08 PM
Mon 8/9/21 4:14 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Purchasing Services
Next Review
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12/09/2021 12:00 AM
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12/09/2020 3:15 PM
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12/09/2020 3:15 PM
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12/09/2020 3:15 PM
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03/01/1998 12:00 AM