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The State of North Carolina requires competitive bidding for all items not available on State Term Contracts. The policy clarifies the dollar thresholds for the bid types and provides an estimated time line for each type.
This policy provides for efficient ways to procure small dollar items where the financial risks to the University are low and the State of North Carolina does not require competition.
This policy conveys the requirements for the purchase of used equipment to ensure compliance with State of North Carolina procurement rules.
The University adheres to the State contracts for all types of furniture required for office and lounge areas. In general, contracts include all freight and installation in the quoted price.
This policy is to ensure compliance with the University's Small Order Policy and offer an efficient means of acquiring goods and services quickly at a lower cost.
The reason for this policy is to provide flexibility of mitigating risk associated with key procurements that require satisfactory delivery and installation by the vendor.
Extraordinary purchasing procedures may be used to accommodate emergency or "pressing need" conditions as defined here.
Procedure to request Waiver of competition to purchase product(s) and/or services(s) without competition when competition is otherwise required. This generally means that the product/service is unique and that the vendor is the only one from whom the product/service can be provided or that the brand specified is the only brand that will meet the requirements.
The University recognizes there are instances when it is necessary to procure a single-source purchase to meet current needs. This policy ensures the substantiation of such needs while adhering to state laws regulating fair bidding competition
This policy is to ensure that all purchases of goods or services made by faculty and staff at the University are in compliance with state statute (§ 143-48) as enacted by the legislature and implemented by the State Department of Purchase and Contract.
The policy establishes who may authorize purchases on behalf of the University.
The policy ensures that State guidelines are met relative to ethics, conflict of interest, and dispute resolution. State guidelines require that overall University and vendor communications be clear and documented in the purchase order file.
This policy is to ensure that vendors and University departments comply with all State and Federal regulations as well as University policies related to solicitations.
The policy is to clarify the University's obligation to maintain membership in professional organizations.
This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.