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The University of North Carolina at Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing vendor relationships with the University and enrolling the vendor into our financial system.

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.

This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

This policy is to ensure compliance with State of North Carolina contracts for all furniture purchases.

This Procedure describes how to create a requisition inside of the ConnectCarolina system.

The policy establishes who may authorize purchases on behalf of the University of North Carolina at Chapel Hill.

This policy conveys the requirements for the purchase of used equipment to ensure compliance with State of North Carolina procurement rules.

This policy is to ensure compliance with the University of North Carolina at Chapel Hill's Small Order Policy and offer an efficient means of acquiring goods and services quickly at a lower cost.

The reason for this policy is to provide flexibility of mitigating risk associated with key procurements that require satisfactory delivery and installation by the vendor.

This Procedure explains how to request a Waiver of competition to purchase product(s) and/or services(s) without competition when competition is otherwise required. This generally means that the product/service is unique and that the vendor is the only one from whom the product/service can be provided or that the brand specified is the only brand that will meet the requirements.

The University of North Carolina at Chapel Hill recognizes there are instances when it is necessary to procure a single-source purchase to meet current needs. This policy ensures the substantiation of such needs while adhering to state laws regulating fair bidding competition.

This policy ensures that State guidelines are met relative to ethics, conflict of interest, and dispute resolution. State guidelines require that communications between the University of North Carolina at Chapel Hill and vendors be clear and documented in the purchase order file.