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The University of North Carolina at Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing vendor relationships with the University and enrolling the vendor into our financial system.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

This policy conveys the requirements for obtaining repair or replacement of equipment whether or not a warranty exists.

This policy conveys the requirements for the rental or lease of equipment.

This policy is intended to minimize the risk when acquiring unpurchased equipment to be evaluated for potential use.

This policy is to clarify the process of purchasing equipment that produces radiation to ensure the safety of the University community.

This Procedure is based on The University of North Carolina General Administration Policy 1000.1.3: Tuition Rates for Special Talent and Graduate Nonresident Students and the related guidelines (1000.1.3.1[G]).

This policy is based on The University of North Carolina General Administration Policy 1000.1.3: Tuition Rates for Special Talent and Graduate Nonresident Students and the related guidelines (1000.1.3.1[G]).

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

Due to legislation changes in the 2017 Tax Cuts and Jobs Act which reinstated personal moving expense payments as taxable wages, the University has changed the payment procedure so that the payment and tax implications are contemporaneous.

The University of North Carolina at Chapel Hill Policy on Employee Relocation Compensation governs the payment made to a new employee to offset the personal costs of relocating to work at the University. This policy has been revised and simplified based on legislation changes in the 2017 Tax Cuts and Jobs Act which reinstated personal moving expense reimbursements as taxable wages.

This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

To establish protocols of payment (Stipend) received by employees intended to compensate for business-related activity on a personal mobile device without the user having to submit documentation for business related calls.

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.