1114 - University of North Carolina at Chapel Hill Policy on W-2 Annual Earnings Statements

Summary

In accordance with federal and state tax laws, the University provides this policy to inform employees of the annual schedule for distributing earnings statements to use for their reporting responsibility to the IRS.

Body

Introduction

Purpose

In accordance with federal and state tax laws, the University provides this policy to inform employees of the annual schedule for distributing earnings statements to use for their reporting responsibility to the IRS.

Scope

All University of North Carolina at Chapel Hill employees receiving compensation through Payroll Services.

Policy

Policy Statement

Each January, the University is required to provide each employee a Wage and Tax Statement Form W-2 reporting salary, wage, and other payments processed through the payroll system during the prior calendar year. W-2s will be available in ConnectCarolina Self-Service to all current and former employees by the January 31 deadline.  Current and former employees who have not consented to paperless delivery of W-2s will have a paper copy W-2 mailed to their address on file as of January.  

Employees can update their address in ConnectCarolina Self-Service when needed.

Paper form W-2s will be postmarked for mailing by January 31.  If an employee does not receive a form W-2 after allowing reasonable time for the form to be delivered or forwarded, the employee can download the W-2 from ConnectCarolina Self-Service or contact Payroll Services and request a duplicate copy. Duplicate copies are processed annually in starting in mid-February.  For employees who have had a change of address since the UNC address on file, it is recommended that the employee consider completing a change of address form with United States Postal Service wherein one can specify the forwarding of mail from the prior address to the new address.

Special Situations

A Statement of Earnings is sometimes needed by University employees during the year, especially for those persons leaving the country or who, for other reasons, need a certification of the amount earned to date for the year. Any employee needing a Statement of Earnings should contact Payroll Services to have one prepared.

Additional Information

For further information, please visit the UNC Payroll Services W-2 webpage.

Forms

Contact Information

Policy Contact
Subject Contact Telephone E-Mail
W-2 Payroll Services 919-962-0047 payroll@unc.edu

Details

Details

Article ID: 131391
Created
Thu 4/8/21 9:07 PM
Modified
Wed 5/24/23 10:30 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Next Review
Date on which the next document review is due.
04/14/2025 12:00 AM
Last Review
Date on which the most recent document review was completed.
04/10/2023 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
04/10/2023 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
10/13/2017 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/2004 12:00 AM