Adams School of Dentistry: Procedure for Vendor Day Activities


Adams School of Dentistry: Procedure for Vendor Day Activities

I. Introduction

A. Purpose

The purpose of this document is to establish the expectations for organizing and conducting activities relating to the UNC Adams School of Dentistry's annual Vendor Day.

B. Scope of Applicability

This Procedure applies to all School of Dentistry personnel, as well as Vendors who seek to participate in Vendor Day activities.

II. Definitions

  1. Covered Personnel: all ASOD employees, faculty, students and residents, regardless of the location at which they work or are assigned.
  2. Vendor Day: annual Promotional Event organized by the Spurgeon Dental Society and held on-site at the School of Dentistry convened for the purpose of educating students on vendor relationships that may be relevant to their career as a dental professional.

III. Procedure

  1. All participating Vendors must register in advance of the event and pay the applicable fee to set up an exhibit table.
    1. Registration instructions and fees are subject to change. For the most current information, contact the Spurgeon Dental Society at
    2. Upon registration, Vendors must be given a copy of the School's Vendor Relations Policy for review.
  2. Vendors may distribute Vendor-Authored Materials or Samples to Covered Personnel at their exhibit table. For more information about Vendor-Authored Materials and Samples, refer to the School's Vendor Relations Policy.
  3. Vendors may distribute small gifts (items that have a relatively trivial or de minimis value) to Covered Personnel at their exhibit table, such as pens, tote bags, or notebooks/planners.
  4. Vendors may donate gifts for Prize Drawings to the Spurgeon Dental Society through the Dental Foundation of North Carolina. For more information about conducting Prize Drawings, refer to the School's Vendor Relations Policy.
  5. Interactions with vendor representatives should take place only in designated Vendor Day areas (such as the Atrium). Vendor representatives should not be given access to clinical areas in connection with this event.

IV. Related Requirements

A. External Regulations and Consequences

  1. The Federal Anti-Kickback Statute
  2. The Physician Payments Sunshine Act
  3. UNC-CH Policy on Individual Conflicts of Interest and Commitment

B. Unit Policies, Standards, and Procedures

  1. Adams School of Dentistry Vendor Relations Policy

V. Contact Information

Subject, Title, Contact Information Table
Subject Title Contact Information
General Questions about this Procedure Director of Student Life and Academic Success
SOD Vendor Day Registration

Spurgeon Dental Society

Dental Foundation of NC


Article ID: 131309
Thu 4/8/21 9:06 PM
Tue 10/31/23 1:18 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/02/2022 10:51 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Assistant Dean of Student Life
Last Review
Date on which the most recent document review was completed.
06/01/2023 12:58 PM
Last Revised
Date on which the most recent changes to this document were approved.
06/01/2023 12:58 PM
Next Review
Date on which the next document review is due.
06/01/2024 12:58 PM
Date on which the original version of this document was first made official.
07/30/2019 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Adams School of Dentistry