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The purpose of this document is to establish the expectations for organizing and conducting activities relating to the UNC Adams School of Dentistry's annual Vendor Day.

The University of North Carolina at Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing vendor relationships with the University and enrolling the vendor into our financial system.

This policy is to ensure that all purchases of goods or services made by faculty and staff at the University of North Carolina at Chapel Hill are in compliance with North Carolina law (§ 143-58) as enacted by the legislature and implemented by the State Department of Purchase and Contract.

The UNC Adams School of Dentistry ("ASOD") works to advance the goals of providing quality health care, first class dental education, and transformational research consistent with the highest principles of integrity. Interaction with Vendors can support the ASOD's mission of education, research, service and patient care, but should not compromise patient confidentiality, interfere with patient care, bias research results, or bias the education of residents or students.

This Policy provides guidelines to the UNC Health Care System (UNCHCS) and the University of the School of Medicine (SOM) Covered Personnel on how to engage with Vendors in ways that protect personal and institutional integrity.

This policy is to ensure compliance with the University of North Carolina at Chapel Hill's Small Order Policy and offer an efficient means of acquiring goods and services quickly at a lower cost.

The purpose of this Policy is to ensure that educational events meet the Adams School of Dentistry's pedagogical and professional standards.

The reason for this policy is to provide flexibility of mitigating risk associated with key procurements that require satisfactory delivery and installation by the vendor.

This policy ensures that State guidelines are met relative to ethics, conflict of interest, and dispute resolution. State guidelines require that communications between the University of North Carolina at Chapel Hill and vendors be clear and documented in the purchase order file.

This policy is to ensure that vendors and University departments comply with all State and Federal regulations as well as University policies related to solicitations.

The University is required by the State of North Carolina to maintain due diligence in the safeguarding of the University's assets. Making payments prior to receipt of goods and services violates good internal control and places the University's assets at risk.

The Office of State Controller's cash management policy requires that each agency of the state operate within a fiscally responsible cash management policy. Discount terms offered by suppliers for prompt payment are considered when awarding purchase orders because such terms can result in substantial savings for the University.

Vendor Inquiries to University Career Services