Adams School of Dentistry: Policy on DDS Academic Standing

Title

Adams School of Dentistry: Policy on DDS Academic Standing

Unit Policy

Policy

The Adams School of Dentistry has in place a structure and various policies designed to ensure that students receive an appropriate academic experience and progression:

A. Promotion

To be eligible for promotion, students must successfully complete all course work and appropriate examinations/competencies, satisfy assigned patient care responsibilities, and comply with the technical standards for the semester under review. The determination of promotion is made by the Academic Performance Committee.

B. Graduation

  1. To be eligible for graduation, students must:
    1. successfully complete all coursework;
    2. successfully complete all clinical competencies and multidisciplinary exams;
    3. successfully complete all clinical requirements;
    4. successfully complete all mock boards;
    5. comply with the ASOD Technical Standards; and
    6. fulfill patient care responsibilities.
  2. A student cannot be cleared for graduation until all temporary grades (IN, NG) or an F earned in core didactic or clinical courses are resolved.
  3. A graduation clearance form must be completed, signed, and submitted to the Assistant Dean for Student Life in the Office of Academic Affairs.
  4. Any financial obligations to the ASOD and University must be resolved. The ASOD will not clear anyone for graduation who has a financial obligation to the ASOD. The University will not release diplomas for any student who has an outstanding account balance with the University Cashier. See the ASOD Policy on Student Financial Obligations.

C. Academic Probation

  1. A course grade of F will result in academic probation for the subsequent semester.
  2. Any two semesters in which a student is on academic probation may result in dismissal from the program.
  3. Students who have been placed on academic and/or patient care probation will not be permitted to participate in external outreach activities at the discretion of the Office of Academic Affairs.

E. Clinical Suspension

A student may be suspended from clinic for reasons including:

  1. Behavior that imperils the safety of him or herself, patients, faculty, staff or other students.
  2. Activity, including inadequate patient record-keeping, that poses a risk management issue for the ASOD.
  3. Substandard clinical judgment or skills that endanger the health and safety of patients.
  4. Non-compliance with clinic policies.
  5. Failure to obtain required immunizations or infectious disease testing by announced deadlines.
  6. Failure to complete required training or periodic retraining, such as Basic Life Support (CPR) or HIPAA.
  7. An isolation order received from the North Carolina Department of Health and Human Services.
  8. Failure to pay fees due to the ASOD. This will also include a suspension from attending classes.

During a clinical suspension, the student is not permitted to treat patients or attend intramural or extramural rotations, including clinical volunteer activities. The student's access to the Epic medical records system will also be removed.

F. Reclassification and Dismissal

Performance or conduct issues may result in Reclassification or Dismissal from the program. For more information, refer to the ASOD Student Dismissal and Reclassification Policy.

G. Academic Excellence - Honors Designations

1. Note:

The descriptions listed here are related to the legacy curriculum and will be superseded by a new set of honors designations related to the ACT curriculum following graduation of the DDS Class of 2022.

2. Doctor of Dental Surgery with Honors

The degree of Doctor of Dental Surgery with Honors is awarded to students who have achieved an outstanding academic and patient care record as evidenced by an overall grade point average placing them in the top 20% of their class, have received no patient care warning letters, are not on patient care probation, and have met all Technical Standards.

3. Doctor of Dental Surgery with Distinction in Research

To be considered for Graduation with Distinction in Research, the following criteria must be met (required: a.; in addition: b. and/or c.):

  1. Achievement of an outstanding academic and patient care record as evidenced by an overall grade point average placing the student in the top 20% of his/her class, has received no patient care warning letters, is not on patient care probation, and has met all technical competencies.
  2. Achievement of outstanding scholarship/research related to some aspect of dentistry as evidenced by being first author (or having contributed >50% effort toward the research) on a manuscript that has been published, in press/accepted, or submitted for consideration by a peer reviewed journal during the student's tenure in dental school. The manuscript or reprint must accompany the completed application to Graduate with Distinction, which can be obtained from the Office of Academic Affairs. For scholarship/research that has not been published or submitted for publication, the manuscript in preparation must be submitted with the application described below.
  3. Other sustained scholarly/research activities or demonstrated scholarly/research leadership within or external to the ASOD [e.g., Student Research Group (SRG) officer or a sustained and productive research effort that has led to scientific abstracts that were presented by the student at national/international meeting(s)]. The application to Graduate with Distinction must be accompanied by a current curriculum vitae, documentation of abstracts presented, and record of research leadership.

Qualifications to graduate with distinction in research will be reviewed by an ad hoc committee appointed by the Associate Dean for Research.

4. Doctor of Dental Surgery with Distinction in Community Service and Engagement

To be considered for Graduation with Distinction in Community Service and Engagement, the following criteria must be met (required: a. and b.):

  1. Achievement of an outstanding academic and patient care record as evidenced by an overall grade point average placing the student in the top 20% of his/her class, has received no patient care warning letters, is not on patient care probation, and has met all technical competencies.
  2. Sustained community service and outreach activities and/or demonstrated leadership within or external to the ASOD (e.g., Student Health Action Coalition, Albert Schweitzer Fellows Program, defined leadership in other student organizations). The application to Graduate with Distinction must be accompanied by a current curriculum vitae, documentation of community service/outreach activities, and/or demonstrated leadership.

For either category, a student wishing to graduate with distinction must meet with the Executive Vice Dean for Education during the final semester of the fourth year to determine his/her eligibility and to prepare an application for the distinction. The completed application must be submitted to the Office of Academic Affairs no later than February 15 of the fourth year. The application should be accompanied by the documentation described above. The student must be sponsored by a faculty mentor who has directed and/or overseen their research activities community service activities. Verification of the student's role on the project is confirmed by the faculty mentor's signature on a form that can be obtained from the Office of Academic Affairs.

Details

Article ID: 131283
Created
Thu 4/8/21 9:05 PM
Modified
Tue 12/13/22 3:50 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/24/2021 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Executive Vice Dean for Education
Last Review
Date on which the most recent document review was completed.
11/24/2021 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
11/24/2021 12:00 AM
Next Review
Date on which the next document review is due.
06/15/2023 12:00 AM
Origination
Date on which the original version of this document was first made official.
12/14/2020 8:20 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Adams School of Dentistry

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