Unit Policy
Title
Adams School of Dentistry: Policy on DDS ACT Curriculum Grading System
Introduction
The UNC-Chapel Hill Adams School of Dentistry (ASOD) uses a Pass-Fail grading system. The Pass-Fail grading system promotes a competency-based education and shifts the focus of getting a high grade to mastery motivation while promoting wellness. For clinical assessment, an Entrustable Professional Activities (EPA) framework provides the foundation for practice readiness and daily assessments within the clinical setting provide data for determining a student’s practice readiness.
A. Management of Grading System Standards
Course Directors
- Responsible for determining the criteria for passing a course and monitoring learning throughout a course.
- Responsible for recording, maintaining, and reporting the performance of each learner.
- Numerical scores may be given for assignments, quizzes, simulation experiences and other types of assessments as formative feedback. This may be done by reporting the “grades” used to determine pass/fail, or another meaningful and objective method that yields data to be used to monitor learner performance.
Predoctoral Directors and/or Course Faculty
- Responsible for recording, maintaining, and reporting the performance of each learner for discipline-specific content.
- Numerical scores may be given for assignments, quizzes, simulation experiences and other types of assessments as formative feedback and ideally associated with specific learning objectives established for mastery.
- Final course grades focus on competency.
Teaching Committee
- Responsible for reviewing concern and commendation forms, course grades, to determine if learners require Learner Improvement Plans or disciplinary action at every block (six weeks).
Student Progress Review Team
- Responsible for making recommendations to the Academic Performance Committee following review of learner data to determine practice readiness.
Academic Performance Committee
- Responsible for decision-making at the end of each semester to review learner progression and achievement, determine practice readiness/graduation, academic probation, deceleration, or dismissal of learners from the program.
- Special meetings of the APC can be called if indicated.
Executive Vice Dean for Education
Associate Dean for Curriculum
- Responsible for guiding curriculum development and courses that align with academic process and policies.
- Dr. Rocio Quinonez, rocio_quinonez@unc.edu
Curriculum Management Team
- Responsible for ensuring that learning outcomes are being met and grading criteria for courses support curricular efforts and policies.
Registrar
- Responsible for registering learners for courses, submitting final grades in ConnectCarolina, and maintaining a registry of learner progress for each course, semester, and practice readiness.
- Emily Gadziola, egadz@unc.edu
B. Policy
Students are expected to meet the performance standards for all components of all courses and programs to be able to graduate from the ASOD’s Doctor of Dental Surgery (DDS) program.
Course Pass/Fail Criteria
The ASOD utilizes the grading system below for didactic and clinical courses. As approved by the Curriculum Committee in March 2016, exams and other types of evaluations will be graded to no more than one decimal place, and then averaged to give a final grade calculated up to two decimal places (e.g., 89.45). For the final grade, any decimal below 0.50 will be rounded down to the next integer, while any decimal 0.50 or greater will be rounded up to the next integer.
In addition to requiring a grade of 75% to pass the course, course directors reserve the right to require learners to pass individual components of the course as outlined in each syllabus.
ALL DIDACTIC AND CLINICAL COURSES
- Pass = 75% or above
- Fail = 74% or below
- Additional Pass criteria may be identified in clinical course syllabi.
Distribution of Grades to Learners
The results of examinations, daily assignments or other graded work will be posted in the Learning Management System (Canvas). Results also can be given directly to learner by course instructors when confidentiality and privacy are assured. Some relevant information regarding the distribution of scores can be made available so learners can determine the context of their score. Grades will be considered definitive after three (3) business days for multiple choice exams or up to ten (10) business days for essay and similar style exams exam.
Learners receive course grades in ConnectCarolina within 72 hours of the scheduled final exam time for the course.
Course Remediation
Remediation is a sequence of events beyond the standard course curriculum that are designed to bring underperforming students to a level of competency expected of students at the conclusion of a course. The process of remediation should provide opportunities for students to develop and demonstrate required knowledge, skills, and/or attitudes through self-directed learning and purposeful interactions with faculty. Student and faculty should both be active participants in the remediation process. The student transcript will have an IN grade until the remediation process is complete.
Re-testing is when a student re-takes one (or more) exams to prove competency. Re-testing is not the same as remediation. For example, if a student fails a cumulative final exam, they may be offered a second attempt at the final exam to replace or augment the original grade. Re-testing typically occurs quickly and does not necessarily allow sufficient time for development of the underperforming knowledge or skills.
Re-taking a course means a student will enroll in a failed course at its next offering. They will have an F on their transcript for the failed course and an earned grade for the class retake (i.e., two grades for the same course offered twice on the transcript).
Following each six-week block, the Teaching Committee(s) will meet to discuss student progress. At this time, students who are at risk of not passing a course will receive a Learner Concern Form and/or Learner Improvement Plan. A Learner Concern Form and/or a Learner Improvement Plan will be issued as soon as possible for the following occurrences: failure(s) on one or more exams within the block, documented display(s) of unprofessional conduct, or multiple critical errors in clinical skills. Learner Improvement Plans will provide details from the course director about additional supports that are being put in place for the learner, but the learner will not be allowed to formally remediate any of the instances until the completion of the course. Students will undertake any clinic-related Learner Improvement Plans as ongoing remediation during their required clinical hours.
Failure to meet the criteria for a course grade of Pass (PS) prompts the course director to enter a temporary grade of Incomplete (IN) in ConnectCarolina, pending eligibility for and completion of remediation. All remediation plans are developed by the course director and approved by the APC. Remediation can include additional instruction, assignments, and assessment required of the student when they do not meet the didactic, behavioral, or clinical course criteria as determined and published by course directors the APC. Certain courses may not be eligible for remediation, due to the prerequisite knowledge needed to progress to other courses and may result in the student re-taking the course during the following academic year.
Remediation will occur after the course ends, i.e., after all final grades are posted in ConnectCarolina. With approval by the APC, students will be eligible for remediation if their cumulative grade is between 65 and 74%. Any cumulative grade below 65% will result in an automatic failure of the course, which will put the student on academic probation and prompt the APC to consider a student for reclassification or dismissal. Students are limited to three course remediations throughout dental school, but no more than two in the first two years. Exceeding the maximum number of remediations will automatically prompt the APC to consider a learner for deceleration or dismissal.
Successful completion of the course remediation plan will result in the Incomplete (IN) grade being changed to Pass (PS) for the course. Failure to do so will result in the IN grade to be changed to Fail (F*) for the course. Failure of a course will put the student on academic probation for the following semester and prompt the APC to consider a student for reclassification or dismissal.
Academic Probation
The APC will review any students who is on academic probation for two semesters for possible deceleration or dismissal from the program. Refer to the ASOD's Policy on DDS Academic Standing.
Program Deceleration
Refer to the ASOD's Student Reclassification and Dismissal Policy.
Program Dismissal
Refer to the ASOD's Student Reclassification and Dismissal Policy.
C. Transcript Legend
Grades Used
- F = Failed
- F* = Administratively assigned after failure to convert IN or AB to a grade within 1 year
- NG = No Grade; assigned administratively for pending Honor Court situations
- PS = Pass; entirely satisfactory (Pass/Fail)
- W = Withdrew from course - assigned administratively when dropped prior to final grade given
- *** (No Report) Class Roll not received
Temporary Grades
Lapse one year (by semesters) to an F* if a permanent grade is not reported.
- AB = Absent from examination
- IN = Work Incomplete
D. Additional Information
Responsible Party and Review Cycle
The Advocate-Clinician-Thinker (ACT) Curriculum Management Team will review the policy annually and update as needed, with input from the Student Progress Review Team (SPRT) and the ACT Phase Teams. Amendments to the policy will be voted upon by the ASOD Faculty Senate for approval before submission to the UNC-Chapel Hill Registrar for final approval.
References to Commission on Dental Accreditation (CODA) Standards
Standard 2.1: Instruction
In advance of each course or other unit of instruction, students must be provided written information about the goals and requirements of each course, the nature of the course content, the method(s) of evaluation to be used, and how grades and competency are determined.
Standard 2.2: Instruction
If students do not meet the didactic, behavioral, and/or clinical criteria as published and distributed, individual evaluations must be performed that lead to an appropriate decision in accordance with institutional due process policies.
Appeals/Grade Changes
Refer to the ASOD's Policy on Student Due Process.
Academic Standards for Holding Student Office or Serving as a Teaching Assistant
To hold an elected or appointed office (position) or position of leadership in any organization affiliated with and approved by the school or to serve as a teaching assistant (TA), the learner must be registered for a full-time course of study (not reduced or modified) and must be in good academic (not on probation) and disciplinary standing. TA appointments are at the discretion of the Office of Academic Affairs.
E. Related Requirements
External Regulations and Consequences
Unit Policies, Standards, and Procedures
F. Contact Information