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This procedure provides guidance on how to process payments to non-enrolled students via the Accounts Payable Campus Voucher system, which can not be processed in the GradStar system, as the majority of student financial aid payments are processed.

This policy addresses situations where financial aid payments are processed outside of the normal process of entering financial aid reimbursement into the GradStar system. When emergency situations arise, or if a student is tasked with conducting University business, or if the student is acting on behalf of a student organization, departments may utilize the campus voucher system in Accounts Payable for reimbursement purposes.

The Campus Voucher must clearly indicate that the check requires special handling and includes the name and address of the individual to whom it should be returned.

Returns of materials or equipment acquired with a purchase order require authorization from the vendor and documentation in the purchase order system to receive credit for the return. Returns of items acquired through Campus Voucher, P-Card or eProcurement are handled by the department placing the order.

This procedure addresses how to request a cash advance, guidelines for maintaining supporting documentation at the department level, and procedures for reconciling and settling cash advance.

Provides guidelines for personnel of the University of North Carolina at Chapel Hill Police Department (UNC-CH Police Department) in maintaining and enhancing the integrity and efficiency of our evidence management system by establishing procedures for the identification, recording, collection, storage, and disposition of evidence and property taken into custody by the UNC-CH Police Department personnel.

To establish a petty cash fund, the dean, director or department chair should submit a letter to the University Controller justifying the need, the types of expenses to be paid, the method of safekeeping, the source of funds, the amount needed and the individual responsible for the administration of the petty cash fund (petty cash custodian).

The Office of State Controller's cash management policy requires that each agency of the state operate within a fiscally responsible cash management policy. Discount terms offered by suppliers for prompt payment are considered when awarding purchase orders because such terms can result in substantial savings for the University.

This procedure describes methods of payments to graduate students.

To facilitate a quicker process for a special category of Independent Contractors, an abbreviated checklist is available for speaking engagements.

As the University generates a large volume of checks, proper review of information is necessary to safeguard against potential check fraud. This policy is established to allow for review of information. Suspicious checks will be scrutinized and decisions rendering a "pay" or "no-pay".

Payments for personal services may be processed in one of three ways.

This procedure explains how to request and establish an imprest checking account.

This Procedure was established to meet IRS regulations, including 26 U.S. Code § 132(e).

This Procedure is intended to help facilitate a quicker process for campus departments to engage with Community Collaborators as part of community outreach and to gather community feedback. Community Collaborators are a special category of Independent Contractors.