School of Medicine: Procedure for Health, Safety, and Immunization

Unit Procedure

Title

School of Medicine: Procedure for Health, Safety, and Immunization

Introduction

Purpose

This Procedure provides the required steps to be performed by medical students enrolled in the University of North Carolina at Chapel Hill ("UNC-Chapel Hill") School of Medicine (SOM) curriculum to ensure compliance with health, safety and immunization standards and requirements.

Scope

This Procedure is applicable to medical students enrolled in the UNC-Chapel Hill SOM.

Procedure

General Procedures and Guidelines

  1. Upon matriculation, each student will be provided with order codes to create a Health Portal and Background Check in SOM’s compliance platform, Viewpoint.
  2. Students must create an identity and upload the following documents:
    • By the first day of class in the fall semester:
      • Documentation of Tuberculosis (TB) test in the last twelve months
      • Diphtheria, Tetanus and Pertussis (DPT) documentation
      • Covid‐19 documentation
      • Varicella documentation
      • Documentation of current health insurance coverage
    • By December 31 of the first year:
      • Complete Hepatitis B series documentation, including positive, quantitative titer
    • By September 20 of each year:
      • Annual influenza vaccination documentation
  3. Documentation must be uploaded to Viewpoint. Emailed or faxed documents will not be accepted.
  4. Students who do not have health insurance coverage until the first day of class and who are missing vaccinations should email healthandsafety@med.unc.edu for instruction.

Exceptions

Students who matriculate after July 1 may request an exception to the deadlines included in this Procedure by emailing SALeadership@listserv.med.unc.edu by the first day of class in the fall semester.

Noncompliance

Students who do not meet the stated deadlines for compliance will be referred to the Committee for Professionalism Education (COPE). Students with repeated missed deadlines may be referred to the Student Progress Committee at the discretion of the Associate Dean for Student Affairs. 

Definitions

  • Compliance: A medical student’s immunization and test records are:
    • approved in SOM’s compliance platform, Viewpoint,
    • up-to-date, and
    • valid until the next renewal deadline in accordance with each student’s immunization and test records.

Related Requirements

External Regulations

Unit Policies, Standards, and Procedures

Contact Information

Primary Contact

Name: Valerie Glassman, EdD, Senior Director for Student Affairs

Email: valerie_glassman@med.unc.edu

Details

Article ID: 150308
Created
Mon 4/1/24 3:45 PM
Modified
Mon 4/1/24 4:40 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
04/01/2024 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Dean for Student Affairs
Last Review
Date on which the most recent document review was completed.
03/31/2024 12:00 AM
Next Review
Date on which the next document review is due.
03/31/2025 12:00 AM
Origination
Date on which the original version of this document was first made official.
04/01/2024 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
School of Medicine