Office of Sponsored Research - 300.10 - Just-in-Time Submission Requirements


Office of Sponsored Research - 300.10 - Just-in-Time Submission Requirements


This standard establishes the expectations for post-submission requests that need to be submitted to the sponsor.

Policy Statement

This standard represents the roles of Principal Investigators (PIs) and the Office of Sponsored Research (OSR) in reporting Just-in-Time (JIT) information, and reinforces OSR as the designated signatory authority regarding the University’s commitment to prevent scientific, budgetary, or commitment overlaps regarding funded research. Reporting JIT information requested by the funding agency is a two-fold process where the PI provides the JIT information and OSR officially approves the accuracy of the information prior to submitting it to the sponsoring agency. In particular, the National Institutes of Health (NIH) requires submission and approval of JIT documentation electronically through its monitoring system, eRA Commons.

The PI is responsible for notifying OSR when JIT information has been uploaded and is ready for final review and approval.

For other funding organizations that require post-submission information, the PI must provide the following to OSR for approval and routing to the sponsoring agency:

  • Cover letter signed by the PI
  • Post-submission documentation submitted to OSR for signature and approval
  • Copy of the notification from the sponsor requesting post-submission information


The University does not allow for approvals after submission of JIT documentation. All approvals must be completed and entered into eRA Commons prior to submission by OSR to the sponsoring agency.

The Sponsored Programs Office (SPO) is responsible for JIT submissions emanating from the School of Medicine.

Related Requirements

Unit Policies, Standards, & Procedures

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSR Staff assignments may be found in RAMSeS or on the OSR website.


History Table
Date Description
05/15/2018 Revised to coincide with the release of the new OSR Website.

The operating standards in the Office of Sponsored Research Operating Standards & Procedures Manual supersede any OSR operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Article ID: 132295
Thu 4/8/21 9:28 PM
Thu 7/22/21 10:36 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/19/2021 9:14 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Distinguished Professor
Last Review
Date on which the most recent document review was completed.
02/19/2021 9:14 AM
Last Revised
Date on which the most recent changes to this document were approved.
05/14/2019 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.