Title
Office of Sponsored Programs - 300.10 - Just-in-Time Submission Requirements
Purpose
This standard establishes the expectations for post-submission requests that need to be submitted to the sponsor.
Policy Statement
This standard represents the roles of Principal Investigators (PIs) and the Office of Sponsored Programs (OSP) in reporting Just-in-Time (JIT) information and reinforces OSPs the designated signatory authority regarding the University’s commitment to prevent scientific, budgetary, or commitment overlaps regarding funded research. Reporting JIT information requested by the funding agency is a two-fold process where the PI provides the JIT information and OSP officially approves the accuracy of the information prior to submitting it to the sponsoring agency. In particular, the National Institutes of Health (NIH) requires submission and approval of JIT documentation electronically through its monitoring system, eRA Commons.
The PI is responsible for notifying OSP when JIT information has been uploaded and is ready for final review and approval.
For other funding organizations that require post-submission information, the PI must provide the following to OSP for approval and routing to the sponsoring agency:
- Cover letter signed by the PI
- Post-submission documentation submitted to OSP for signature and approval
- Copy of the notification from the sponsor requesting post-submission information
Exclusions
The University does not allow for approvals after submission of JIT documentation. All approvals must be completed and entered into eRA Commons prior to submission by OSP to the sponsoring agency.
The School of Medicine Sponsored Programs Office (SOMSPO) is responsible for JIT submissions emanating from the School of Medicine.
Related Requirements
Unit Policies, Standards, & Procedures
Contact Information
For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.
For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).
For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments may be found in RAMSeS or on the OSP website.
History
History Table
| Date |
Description |
| 07/01/2022 |
Revised to reflect the new office name. |
| 05/15/2018 |
Revised to coincide with the release of the new OSP Website. |
The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.