UNC One Card Building Access Cards for Short Time Contractors Doing After-Hour or Weekend Work

If a Department has a need for an access card for work by a contractor after hours or on weekends, the following policy is to be followed:

We will issue Building Access Cards to contractors for special projects by the authority and sponsorship of the Department where the work is being done. We will gather all required information from the contractor and enter that into our One Card Database for tracking purposes.

Procedures

  1. When a department is in need of special work by a contractor during off hours and weekends, they may require the contractor to have a Building Access Card that can control the electronic access to the building that is controlled by the One Card Office rather than issue a key to that contractor.
  2. We will send a form to the department to fill in our needed criteria for the contractor.
  3. In addition to the form the department must contact the One Card Office via email (onecard@unc.edu) to authorize the contractor to have a card issued.
  4. Then they can send the contractor to the One Card Office to receive the access card.
  5. The One Card Office will gather the following information from the contractor (either in person from the contractor or by the form from the department) to be put into the One Card Database. Here is the information required to be put into One Card Database:
    1. First and Last Name
    2. Gender
    3. Date of Birth
    4. Home Address
    5. Local Address will be the sponsoring department (include sponsors name if possible)
    6. Classification will be "Access Card"
    7. Expiration Date – no longer than 1 month
    8. A photo will be printed on the card
  6. We will charge $5 for the card so either the department can pay or the individual.
  7. We will provide the department with the ID number we issued to the contractor so they can then add the appropriate access group to the card.
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Details

Article ID: 131702
Created
Thu 4/8/21 9:14 PM
Modified
Tue 5/10/22 9:22 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
One Card Office
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Campus Card Services and Personal IDs
Next Review
Date on which the next document review is due.
12/31/2018 12:00 AM
Last Review
Date on which the most recent document review was completed.
02/01/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
02/01/2017 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/01/2017 12:00 AM
Origination
Date on which the original version of this document was first made official.
02/01/2017 12:00 AM