Procedure Statement
The Dual Employment Payment Request is used to authorize payment to the Parent Agency. This form must be prepared to accompany the Dual Employment Certification Form (CP-30). A voucher should not be created in ConnectCarolina to support the Dual Employment process.
Forms and Instructions
The Dual Employment Payment Request should be completed in accordance with the below instructions:
- Issue Payment to: Agency Name/Vendor ID: Click on the dropdown box for a listing of commonly used State Agency names paired with their Vendor ID. If the Agency and Vendor ID are not found, contact BP&A. (Note-address is not required since funds are sent via an electronic transfer).
- Trans ID: 5- field: This ID is used for internal tracking purposes within the department. It accepts any combination of letters, numbers, and symbols and is unlimited in characters.
- Payment Lines Section: Should reflect the applicable Chartfield information for this payment. The Business Unit and Account fields are locked. The Total Payment (Salary + Social Security) is expensed from the Chartfield used. The Total on the Payment Request must agree with the Total on the CP-30.
- Explanation of Charges and Description: Should contain the same information as on the CP-30 which is: Employee Name, Date(s) of Service and a Brief Description of Services Rendered.
- Payment breakdown area: Shows the split of the Salary, Social Security and Total figures. These must agree with the CP-30.
- In the boxes along the bottom, only the Prepared By and Departmental Approval areas need to be filled out.
- Payments for services of borrowed employees must be charged under account 522710 (Employee on Loan Payments).
Both the CP-30 and Dual Employment Payment request (904.2.1f) will need to be routed to Budget, Planning and Analysis at Campus Box #1250 or via email to dualemployment@unc.edu.
Related Data
Related Policies
History
Revised:
- March 22, 2018: Updated Form 904.2.1f Dual Employment Payment Request form with more helpful features.
- October 1, 2014: Updated information on Dual Employment Payment Request.
- January 30, 2012