1241 - University of North Carolina at Chapel Hill Policy on Purchases from University Storerooms



Purchasing from the University storerooms is the preferred method of purchase due to significant cost savings to the University. Products are sold at reduced market prices through established, pre-negotiated contracts.


Policy Statement

Oversight for all University storeroom operations, including contractor-operated storerooms, is provided by Procurement Services. Per North Carolina statute 143-49, the Secretary of Administration is responsible for storerooms and inventory control. The Secretary of Administration has delegated that responsibility at the University to Procurement Services.

Procurement Services manages the following sites:

  • The Surplus Property Warehouse, which provides all types of materials to campus customers that have been deemed surplus by campus departments.
  • The Fisher Scientific Storeroom at Central Receiving, which supplies the entire campus with scientific supplies.
  • The Chemistry Department Storeroom, which carries necessary supplies, exclusively for the Chemistry Department.

Frequently Asked Questions

Q: How can my department purchase scientific supplies that are not offered or carried by the storerooms?
A: If the item is not carried in a University storeroom, the most efficient method is through eProcurement or by University P-Card. If the item is frequently used by your department, contact the storeroom, and, if the frequency of usage merits, it will be added to the inventory.

Q: Why can't my department purchase from the Chemistry Storeroom? Is it because we are not part of the Chemistry Department?
A: The Chemistry Storeroom was specifically established for the Chemistry Department alone and was not advertised in the competitive bid process as a storeroom open to the entire campus. Allowing other departments to purchase from the Chemistry Storeroom would change the scope of the contract and require a new bidding process.



Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures


Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Purchases from Storeroom Logistics 919-962-0739 919-962-2356 logistics@unc.edu



  • August 4, 2011
  • August 5, 2008
  • May 16, 2019
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Article ID: 131436
Thu 4/8/21 9:08 PM
Mon 8/9/21 4:26 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of eProcurement and Materials Management
Next Review
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06/11/2020 12:00 AM
Last Review
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06/12/2019 12:00 AM
Last Revised
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06/12/2019 12:00 AM
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06/12/2019 12:00 AM
Date on which the original version of this document was first made official.
07/01/2004 12:00 AM