1214.1 - University of North Carolina at Chapel Hill Procedure on Accepting Vendor Product and Service Demonstrations



This procedure is to ensure compliance with University regulations related to the evaluation of equipment prior to purchase.

Scope of Applicability

All University Faculty and Staff.


A requisition must be submitted to Purchasing Services for zero dollars before allowing a product to be placed in the department for demonstration. The Requisition must be accompanied by an Agreement for Evaluation of Equipment when submitted for approval. This procedure allows for tracking the equipment and explains any potential liability issues.

Related Requirements

External Regulations and Consequences


University Policies, Standards, and Procedures

Contact Information

Primary Contact
Subject Contact Telephone Fax E-Mail
Product Demos by Vendors Purchasing Services - Goods 919-962-3774 919-962-0636 purchasing_team@unc.edu
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Article ID: 131412
Thu 4/8/21 9:08 PM
Mon 8/9/21 3:44 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Purchasing Services
Next Review
Date on which the next document review is due.
12/09/2021 12:00 AM
Last Review
Date on which the most recent document review was completed.
12/09/2020 3:10 PM
Last Revised
Date on which the most recent changes to this document were approved.
12/09/2020 3:10 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
12/09/2020 3:10 PM
Date on which the original version of this document was first made official.
07/01/1996 12:00 AM