1112.2 - Procedure for Enrolling in the Graduate Student Health Insurance Program (GSHIP)

Title

University of North Carolina at Chapel Hill - Procedure for Enrolling in the Graduate Student Health Insurance Program (GSHIP)

Introduction

Purpose

The University of North Carolina at Chapel Hill provides health insurance coverage for eligible students during their enrollment at the University.

Scope

This procedure applies to all departments or campus units enrolling eligible students into the insurance program.

Procedure Statement

This procedure describes the online enrollment process, and required student and department information needed to enroll eligible students in the Graduate Student Health Insurance plan.

Responsibility to Enroll

The student's academic department should enroll the student in the Graduate Student Health Insurance Program.

Online Enrollment Process

The online enrollment process for the Graduate Student Health Insurance Program will be available as of the beginning of August.

In order for health care services to be provided by Campus Health Services, and to receive health insurance cards to waive the student health insurance plan, the student's academic department is encouraged to enroll the student after the student has registered. Failure to enroll students early may result in students having to pay out-of-pocket for healthcare services and/or pay the premium for the student health insurance plan.

Active enrollments and carry forward to new policy year

The enrollment date will display as 08-01-20XX (new policy year) during the initial enrollment period. The department must verify and match the student's local mailing address from the enrollment paperwork to the address in the enrollment system.

Timing of Enrollment

Although eligible graduate students can be enrolled in the health insurance plan throughout the year, the initial enrollment period will be from the beginning of August through Sept. 15. The effective date of coverage for students enrolled during the initial enrollment period will be from Aug. 1. For students enrolled after Sept. 15, the effective date of coverage will be the most recent 1st of the month unless a retroactive enrollment is approved.

Retroactive Enrollment/Termination

To request a retroactive enrollment /termination for 60 days or less, a written justification should be submitted to Cash Management in Accounting Services.

Retroactive enrollments or terminations exceeding 60 days will no longer be allowed for administrative errors beginning Aug. 1, 2015. Only exceptions for extenuating circumstances will be considered. Extenuating circumstances include delays due to death, hospitalization, etc.

Forms and Instructions

Related Policies

Related Data

History

Revised:

  • June 6, 2023: Updated Introduction and Scope of Applicability
  • March 16, 2018: Changed 1112.2.2rd Request for Retroactive Member Change to 1112.2.1f Request for Retroactive Member Change because it is a form, not a related document. As per Ethics & Policy advice, moved this form under Forms & Instructions with approval of Cash Manager in Accounting Services office.
  • March 8, 2018: Removed comment: Enrollment should include the Medical Insurance for Graduate Students account number 515540 from first part of policy because this situation has now been updated and set up in ConnectCarolina.
  • February 12, 2018: Added the specific medical insurance account number 515540 to clarify appropriate account number to use when applying for graduate students.
  • October 2, 2015: Removed Form 1112.2.1f, which has been replaced by online process.
  • July 29, 2015: Updated information on Online Enrollment Process, Retroactive Enrollment/Termination.
  • July 23, 2014: Updated enrollment process and deadline information.
  • July 8, 2013: Changed information in active enrollments and timing sections.
  • July 20, 2011: Changed terms
  • November 30, 2010: Changed Timing of Enrollment and added Retroactive Enrollment
  • July 9, 2010
  • June 24, 2009
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Details

Article ID: 131387
Created
Thu 4/8/21 9:07 PM
Modified
Wed 1/10/24 12:49 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
The Graduate School
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Dean for Finance and Operations
Next Review
Date on which the next document review is due.
06/08/2026 12:00 AM
Last Review
Date on which the most recent document review was completed.
06/06/2023 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
06/06/2023 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
05/16/2005 12:00 AM
Origination
Date on which the original version of this document was first made official.
05/16/2005 12:00 AM