Offices of Medical Student Education: Policy on Application Phase Committee Structure and Function

Unit Policy

Title

School of Medicine: Offices of Medical Student Education: Policy on Application Phase Committee Structure and Function

Introduction

Purpose

To establish the charge, composition, and voting privileges of the Application Phase Committee.

Scope

This Policy is applicable to University of North Carolina at Chapel Hill (“University”) School of Medicine (SOM) faculty, staff and associated phase and education committee members responsible for and participating in review and evaluation initiatives for the Application Phase of the Medical Doctorate student curriculum and programs.  

Policy

Policy Statement

The charge of the Application Phase Committee is to monitor, evaluate, and modify operations and policies for the Application Phase and make recommendations for curricular revisions to the Education Committee to achieve Medical Education Program Objectives (MEPOS). The Director of the Application Phase leads the Application Phase Committee. The Application Phase is comprised of voting and non-voting members listed below.

If a committee member holds two positions with voting privileges, the committee member can only vote once. 

Voting Members include: 

  1. Phase Director (n = 1) 
  2. Course Co-Directors (n = 15) 
  3. Campus Director and one (1) additional faculty member from the Asheville Campus (n = 2) 
  4. Campus Director and one (1) additional faculty member from the Charlotte campus (n = 2) 
  5. Campus Director and one (1) additional faculty member from the Wilmington Campus (n = 2) 
  6. Campus Director and one (1) additional faculty member from the Greensboro site (n = 2) 
  7. Site Director and one (1) additional faculty member from the Raleigh site (n = 2) 
  8. Student representatives selected by the UNC SOM Student Government Association (n = 2) 

Ex-Officio Non-Voting Members: 

  1. Senior Associate Dean of Medical Student Education 
  2. Associate and Assistant Deans for Student Affairs 
  3. Associate Dean of Admissions 
  4. Assistant Dean of Admissions 
  5. Associate Dean of Curricular Affairs 
  6. Assistant Dean of Clinical Curriculum 
  7. Assistant Dean of Preclinical Curriculum
  8. Foundational Science Coil Directors 
  9. Administration Leadership and Staff (e.g., Senior Director of Student Affairs, Senior Director of Curricular Affairs, and Director of the SET) 
  10. Departmental Educational Leads 
  11. Course Coordinators 
  12. Site directors for Pediatrics, Psychiatry, Obstetrics and Gynecology, Surgery, Medicine, and Community Based Primary Care 
  13. Foundation Phase Director
  14. Individualization Phase Director

Definitions

Quorum: A quorum is defined as fifty percent (50) plus one (1) of the Committee. If a Committee Member holds two positions with voting privileges, the Committee Member can only vote once on an issue.

Application Phase: The thirteen (13)-month phase of the medical school curriculum dedicated to core clinical experiences, beginning in March and ending in March of the following year consisting of:

  • Six (6) clinical courses:
    • Obstetrics and Gynecology
    • Internal Medicine
    • Community Based Primary Care
    • Pediatrics
    • General Surgery
    • Psychiatry
  • One (1) Conclusion of Application Phase (CAP) Course
  • One (1) longitudinal course:
    • Social and Health Systems 4

Related Requirements

External Regulations

Contact Information

Primary Contact 

Name: Heather Tarantino, Associate Dean of Curricular Affairs 

Email: Heather_Tarantino@med.unc.edu

Other Contacts  

Name: Mary Hauser, Senior Director of Curricular Affairs 

Email: mary_hauser@med.unc.edu

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