School of Medicine: Policy on Application Phase Committee Structure and Function

Unit Policy

Title

School of Medicine: Policy on Application Phase Committee Structure and Function

Introduction

Purpose

To establish the Charge, composition, and voting privileges of the Application Phase Committee.

Scope

This Policy is applicable to University of North Carolina at Chapel Hill (“University”) School of Medicine (SOM) faculty, staff and associated phase and education committee members responsible for and participating in review and evaluation initiatives for the Application Phase of the Medical Doctorate student curriculum and programs.  

Policy

Policy Statement

The charge of the Application Phase Committee is to monitor, evaluate, and modify operations and policies for the Application Phase to achieve School-established competencies. The Co-Directors of the Application Phase lead the Application Phase Committee. The Application Phase is comprised of voting and non-voting members listed below.

If a committee member holds two positions with voting privileges, the committee member can only vote once. 

Voting Members include: 

1. Phase Co-Directors (n = 2) 
2. Course Co-Directors (n = 12) 
3. Campus Director and one (1) additional faculty member from the Asheville Campus (n = 2) 
4. Campus Director and one (1) additional faculty member from the Charlotte campus (n = 2) 
5. Campus Director and one (1) additional faculty member from the Wilmington Campus (n = 2) 
6. Campus Director and one (1) additional faculty member from the Greensboro site (n = 2) 
7. Site Director and one (1) additional faculty member from the Raleigh site (n = 2) 
8. Student representatives selected by the UNC SOM Student Government Association (n = 2) 

Ex-Officio Non-Voting Members: 

1. Senior Associate Dean of Medical Student Education 
2. Associate and Assistant Deans for Student Affairs 
3. Associate Dean of Admissions 
4. Assistant Dean of Admissions 
5. Associate Dean of Curricular Affairs 
6. Assistant Dean for Clinical Curriculum 
7. Director, Office of Rural Initiatives 
8. Foundational Science Coil Directors 
9. Administration Leadership and Staff (e.g., Senior Director of Medical Student Education, Director of Student Affairs, Director of Curricular Affairs, Director of Educational Effectiveness, and Director of the SET) 
10. Departmental Educational Leads 
11. Course Coordinators 
12. Site directors for Pediatrics, Psychiatry, Obstetrics and Gynecology, Surgery, Medicine, and Community Based Primary Care 
13. Foundation Phase Co-Directors 
14. Individualization Phase Co-Directors 

Definitions

Quorum: A quorum is defined as fifty percent (50) plus one (1) of the Committee. If a Committee Member holds two positions with voting privileges, the Committee Member can only vote once on an issue.

Application Phase: The 12-month phase of the medical school curriculum dedicated to core clinical experiences, beginning in March and ending in February of the following, year consisting of:  

• Six (6) clinical courses:  
  • Community Based Primary Care  
  • Pediatrics  
  • Medicine  
  • Surgery  
  • Psychiatry  
  • Obstetrics and Gynecology  
• One (1) longitudinal course 
• Social and Health Systems 4

Related Requirements

External Regulations

• Liaison Committee on Medical Education (LCME) Functions and Standards of a Medical School
  • LCME 2.6: Functional Integration of Faculty
  • LCME 4.6: Responsibilities of Education Program Policies

Contact Information

Primary Contact 

Name: Catherine Coe, Assistant Dean of Clinical Curriculum 

Email: Catherine_Coe@med.unc.edu

Other Contacts  

Name: Mary Hauser, Senior Director of Curricular Affairs 

Email: mary_hauser@med.unc.edu