602.5 - Procedure for Capital Leases


University of North Carolina at Chapel Hill Finance Procedure 602.5 - Procedure for Capital Leases



The purpose of this procedure is to set criteria that determine if a lease may meet the requirements of a University of North Carolina at Chapel Hill ("University") Capital Lease and if the equipment should be recorded as a capital asset.


This Procedure applies to all employees of the University.


Equipment that is obtained through a Capital Lease or scheduled payment arrangement greater than or equal to the capitalization threshold may meet the requirements of a capital asset. To be considered a Capital Lease, the lease must meet any one of the following criteria:

  • The lease transfers ownership of the property to the lessee by the end of the lease term.
  • The lease contains an option to purchase the leased property at a bargain price.
  • The lease term is greater than or equal to 75% of the estimated economic life of the leased property.
  • The present value of rental and other minimum lease payments equals or exceeds 90% of the acquisition value of the leased property less any investment tax credit retained by the lessor.

Assets Management should obtain a list of leased equipment and review the contract terms at least annually. If the lease meets the requirements for a Capital Lease, the associated equipment should be tagged and recorded in the Capital Assets Management System prior to completion of the annual financial report.




Capital Lease - A Capital Lease is a lease agreement in which the lessor agrees to transfer the ownership rights to the lessee after the completion of the lease period. Capital or finance leases are long term and non cancellable in nature.

Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures

Contact Information

Print Article


Article ID: 137548
Mon 1/10/22 1:32 PM
Tue 3/5/24 9:29 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, eProcurement and Materials Management
Next Review
Date on which the next document review is due.
01/06/2025 10:00 AM
Last Review
Date on which the most recent document review was completed.
03/04/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
01/10/2022 1:00 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
05/27/2022 12:00 AM
Date on which the original version of this document was first made official.
01/10/2022 12:00 AM