Funding Contingencies for EHRA Non-Faculty Appointments


Funding Contingencies for EHRA Non-Faculty Appointments



All EHRA non-faculty appointments or reappointments may be made contingent on the availability of funds other than continuing state budget funds or permanent trust funds. In many instances, the contingency is related to continued sponsored research contract and grant funding. When present, this contingency permits early discontinuation of the appointment contrary to the normal appointment terms.

Scope of Applicability

Who and or what the Policy applies to: Lists groups who must know and adhere to the Policy


Policy Statement

Documentation & Procedure

HR Representatives should consult Connect Carolina documentation and appropriate EHRA Non-Faculty Procedural Supplements/Appendices for procedural information for implementing funding contingencies, including providing required documentation.

Implementing a Funding Contingency

To implement a funding contingency, the funding contingency must be included on the letter of appointment or reappointment prepared by the Department Head and provided to the employee.

The following clause or substantially similar language is included in all EHRA non-faculty appointment letters for appointments with a funding contingency:

"This appointment is contingent upon the continuing availability to (the department name) of funds appropriate for the payment of your salary from sources other than continuing state budget funds or permanent trust funds. If at some future time these funds are unavailable, your appointment may have to be terminated; this is the meaning of contingency clause."

End of Appointment Due to Loss of Funding

A funding contingency permits early discontinuation of an EHRA non-faculty appointment due to a loss of funding. In these instances, the normal notice requirements for non-reappointment per EHRA Non-Faculty employment policies are superseded.

While this notice may legally be accomplished without prior notice, departments should attempt to provide a minimum courtesy 30-day notice whenever possible.

All terminations due to activation of a funding contingency should be accomplished in writing to the employee by the Department Chair/Head and be copied through normal administrative approval channels. HR Representatives can find a letter template here.

Contact Information

Policy Contact

Policy Contact Information Table
Address Phone Number Email

Office of Human Resources

104 Airport Drive, CB #1045

Chapel Hill, NC 27599

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Article ID: 131757
Thu 4/8/21 9:16 PM
Thu 7/29/21 12:31 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
08/01/2017 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Vice Chancellor, Human Resources
Last Review
Date on which the most recent document review was completed.
08/01/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
08/01/2017 12:00 AM
Date on which the original version of this document was first made official.
08/01/2017 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of Human Resources