302.4 - University of North Carolina at Chapel Hill Procedure on Presenting Foreign Items


A foreign item is a check, money order or draft that is not drawn on a U.S. bank or payable in U.S. funds. These items must be sent to the bank for special collection.

Forms and Instructions

  1. Fill out Finance Form 302.4.1f - Request for Collection of a Foreign Item.
  2. Attach the foreign item to above-mentioned form and send to:
    Head Teller
    Student Accounts
  3. The bank will convert the item to US dollars using the current exchange rate. The rate is subject to change daily. A one-time collection charge may be applied to the transaction. This charge is taken against the proceeds of the conversion.
  4. Once the conversion is complete, the bank deposits the proceeds back to Student Accounts. Student Accounts will contact the department and provide the conversion documentation and the net amount of the deposit after the conversion.
  5. The department will create an "other" deposit in the University Deposit System to record payment using the net amount and date provided by Student Accounts. The department should use 333333 as the merchant ID for this deposit.
  6. For additional information, please contact the Office of the University Cashier for assistance regarding the collection of foreign items.

Related Requirements

University Policies, Standards, and Procedures

  • Finance Policy 302 - University of North Carolina at Chapel Hill Policy on General Receipts and Deposits
100% helpful - 1 review


Article ID: 131489
Thu 4/8/21 9:10 PM
Tue 10/31/23 1:21 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/14/2017 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
University Cashier
Last Review
Date on which the most recent document review was completed.
03/14/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
03/14/2017 12:00 AM
Next Review
Date on which the next document review is due.
03/14/2019 12:00 AM
Date on which the original version of this document was first made official.
07/01/1999 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.