302.3 - University of North Carolina at Chapel Hill Procedure on Monitoring Outstanding Deposits


Review outstanding deposits (those for which a deposit transmittal has been created, but the University Cashier has not yet processed) on a regular basis.

Forms and Instructions

  1. To check the status of a deposit, follow the instructions for “Running the Deposit Status Report” in the document found at this link: https://ccinfo.unc.edu/files/2014/10/Running-Deposits-Reports-QRC.pdf
  2. “New” and “Out of Bal” deposits can be deleted at the department level without contacting the Cashier’s Office.
  3. If the deposit has not been processed within two business days of delivery, contact the Cashier’s Office by emailing deposit@unc.edu or by phone 919-962-5855.
  4. If an outstanding transmittal needs to be rejected, because it is a duplicate of another deposit or was created and submitted in error: send an e-mail to deposit@unc.edu.  Type "Reject Daily Cash Transmittal" in the subject line. In the body of the message, provide the deposit id, the amount of the deposit, your name, and telephone number.
Statuses, Descriptions and Actions
Status Description Action
New Deposit has been initiated but not submitted Can be deleted without cashier intervention
SUB Deposit has been fully created and submitted Contact Cashier's Office to reject deposit, so that it can be changed or deleted
BAL Deposit has been received and verified No action needed
REC Deposit has been full processed and reconciled No action needed
OUT OF BAL Deposit has been rejected The deposit can be changed, resubmitted or deleted

Related Requirements

University Policies, Standards, and Procedures

  • Finance Policy 302 - University of North Carolina at Chapel Hill Policy on General Receipts and Deposits
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Article ID: 131488
Thu 4/8/21 9:10 PM
Tue 10/31/23 1:21 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/12/2019 12:00 AM
Issuing Officer
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Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
University Cashier
Last Review
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02/12/2019 12:00 AM
Last Revised
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02/12/2019 12:00 AM
Next Review
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02/12/2020 12:00 AM
Date on which the original version of this document was first made official.
10/05/2006 12:00 AM
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