302.3 - University of North Carolina at Chapel Hill Procedure on Monitoring Outstanding Deposits

Procedure

Review outstanding deposits (those for which a deposit transmittal has been created, but the University Cashier has not yet processed) on a regular basis.

Forms and Instructions

  1. To check the status of a deposit, follow the instructions for “Running the Deposit Status Report” in the document found at this link: https://ccinfo.unc.edu/files/2014/10/Running-Deposits-Reports-QRC.pdf
  2. “New” and “Out of Bal” deposits can be deleted at the department level without contacting the Cashier’s Office.
  3. If the deposit has not been processed within two business days of delivery, contact the Cashier’s Office by emailing deposit@unc.edu or by phone 919-962-5855.
  4. If an outstanding transmittal needs to be rejected, because it is a duplicate of another deposit or was created and submitted in error: send an e-mail to deposit@unc.edu.  Type "Reject Daily Cash Transmittal" in the subject line. In the body of the message, provide the deposit id, the amount of the deposit, your name, and telephone number.
Statuses, Descriptions and Actions
Status Description Action
New Deposit has been initiated but not submitted Can be deleted without cashier intervention
SUB Deposit has been fully created and submitted Contact Cashier's Office to reject deposit, so that it can be changed or deleted
BAL Deposit has been received and verified No action needed
REC Deposit has been full processed and reconciled No action needed
OUT OF BAL Deposit has been rejected The deposit can be changed, resubmitted or deleted

Related Requirements

University Policies, Standards, and Procedures

  • Finance Policy 302 - University of North Carolina at Chapel Hill Policy on General Receipts and Deposits
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