Unit Policy
Title
Department of Orthopaedics: Policy on Work Hours and Schedule
Introduction
Purpose
The purpose of this policy is to define the work hours and schedule for all Department of Orthopaedics hourly paid and SHRA Non-Exempt employees.
Scope
This policy applies to all hourly paid and SHRA Non-Exempt Employees.
Policy
Policy Statement
SHRA Non-Exempt employees must meet with their supervisor at the beginning of the year to establish a work hours schedule. The work schedule start time may occur between 7:30 am – 9:00 am.
Each employee must take at least 30 minutes lunch break away from their desk but may take up to 60 minutes (if approved as part of their work schedule). Per university policy, employees may not use lunch breaks to shorten the workday.
Employees who deviate from their work schedule may do so after approval from their supervisor.
Employees who arrive after their start time will be considered tardy and will be required to take a vacation or make up the time at the end of the day. Employees will be given 15 minutes leeway on arrival time to account for delays in bus transportation. The employee must make up this time at the end of the workday. Employees arriving less than 30 minutes late may make up the time at the end of the workday (not during lunch). Employees arriving more than 30 minutes late must take vacation or other accrued leave. Routine tardiness will result in disciplinary action.
SHRA Non-Exempt Employees are permitted to work from home under a hybrid arrangement, but it must be pre-approved by the supervisor on the appropriate university form, and the schedule must be set in advance.
Flexible Work Schedule
Upon request, employees may request flexible work schedules, which are recurring or regular adjustments to the employee’s schedule. Such revised schedules must align with the operational needs of the position and the unit and allow for appropriate oversight of employee work assignments. Managers must ensure that they can provide adequate supervision for work that is performed outside of the unit’s standard work schedule. Employees must get changes to regular schedules approved by their supervisor before initiating in writing before initiating. A Flexible Work Schedule that occurs outside of normal office hours (Policy 103/1) will not be permitted, unless it is of limited duration, and the manager is able to ensure adequate supervision.
If a flexible work schedule involves a recurring change to an employee’s number of work hours per week (Full-Time Equivalency, also known as FTE), then managers must consult with their local HR Officer about any required system actions or impacts to benefits eligibility.
Flexible Working Hours
Upon request and subject to the requirements outlined in this policy and in the Procedures, employees may request a temporary change to their regular work schedule to adjust for a specific event. This change may include modifying regular work start and end times or allowing work missed on one day to be made up on another. Any adjustments made to the employee’s schedule must fall within the same work week (UNC Chapel Hill’s established work week is 12:00 am Monday through 11:59 pm Sunday). For example, an employee may not leave early for an appointment on a Friday and make up the hours the following Tuesday.
This flexibility helps an employee avoid taking leave or other paid time off that would otherwise have to be accounted for in a given week. Managers have the discretion to grant these temporary changes in work hours if the operational needs of the department are satisfied, and to discontinue such arrangements when deemed necessary.
The department may also offer Flexible Working Hours for employees that have incurred overtime on compensated time during the week due to a scheduled event outside of regular office hours. For example, if an employee had to attend an evening meeting, they may request to reduce working hours on another day in the same week, subject to pre-approval by the supervisor. Any arrangements to leave early must be made in advance for each instance.
Related Requirements
External Regulations
Contact Information
Primary Contact
Name: James O. Sanders, MD - Chair of Orthopaedic Surgery
Telephone: 919-966-9072
Email: james_sanders@med.unc.edu
Other Contacts
Name: Paul Marini, MHA, FACHE - Associate Chair of Administration
Telephone: 919-843-9382
Email: Paul_Marini@med.unc.edu