Instructions for Preparing a Hazard Management Program


Instructions for Preparing a Hazard Management Program


The Hazards Management Plan (see attached document) has nine essential elements and each of these are addressed in a different section of the plan. Each section provides information to EHS on the personnel within the work unit (i.e. change in location and/or change in tasks). The following instructions provide information on how to complete each section of the plan.

Work Unit Data

This section provides information to EHS on the work unit location, supervisor, and after hours phone number in the event of an emergency. EHS generates a work unit number by using the department and/or shop number to designate smaller work groups within a department.


This section identifies each employee in the work unit along with their University Personal Identification (PID) number (the 9-digit number under the picture on the individual’s UNC One Card). EHS will take this information and enter it into a database. Once a work unit is established in the EHS database system, the work unit needs only to verify that the information is correct or make modifications during annual HMP updates.

Hazardous Materials Inventory

  1. List all hazardous materials used or stored by employees in the work unit, including the manufacturer’s name.
  2. List the size of the container in grams, liters, pints, quarts, or gallons and then list the number of items of that quantity in parenthesis
  3. Safety Data Sheet (SDS): A notebook that contains current copies of MSDSs of material used or stored must be maintained and be readily accessible to all employees within the work unit.
  4. Locations: List the rooms or work areas (including trucks) where materials are stored when not in use.
  5. Compatibility Group identifies the chemical’s characteristic designation
    1. acids
    2. bases
    3. organics not listed in other groups
    4. flammable/combustible liquids
    5. inorganic oxidizers and heavy metals
    6. organic peroxides
    7. water and air reactives
    8. cyanides and sulfides
    9. highly toxic chemical
    10. compressed gases
    11. aerosol cans
    The work unit can leave this blank if not familiar with a chemical’s designation.
  6. EHS uses this area to specify the hazardous waste code
  7. Disposal Methods indicates how waste is managed or disposed of in the shop:
    • T: Trash
    • L: Commercial laundry
    • R: Recycled
    • H: Picked up by EHS

Hazardous Equipment

  1. List the name and manufacturer of powered equipment used or stared by your work unit.
  2. List the number of pieces of equipment.
  3. Indicate the type of power: E-3 for electrical with ground wire, E-DI for double insulated electrical equipment, or P for pneumatic powered equipment. List the type if other than E or P.
  4. Indicate whether the equipment is fixed or portable.
  5. List the designated users of the equipment

Identification of Required Safety Training

Check the applicable training for the employees within your work unit. If some training is only required for one employee or a select few, the complete a separate form for each individual or group.

Personal Protective Equipment (PPE) Hazard Assessment

Review the operations within the work unit and then indicate whether there is a hazard that requires the use of PPE. Call the EHS if you need help in deciding what PPE your work requires.

Job Safety Analysis (JSA)

JSAs are to be completed for the following operations: the most hazardous task, least frequent task, or if an on-the-job injury has occurred in the performance of this task. EHS will review the JSA and decide if it warrants further study and analysis.

Environmental Issues and Hazardous Waste Management

The questions in this section are designed to gather information on your work unit’s current waste management practices. The work unit is to describe how wastes from each operation are handled, including empty containers, leftover material (paint, aerosol cans and contaminated items such as rags). This information will be used to tailor waste management programs and training to meet the needs of each work unit.

Respirator Section

Complete the following section if employees wear respirators or have been assigned respirators. Describe how the respirators are used, types of respirators used, and which employees use respirators. Completion of this section will aid in managment of the work unit’s respiratory protection program.

Contact Information

Primary Contact

Environment, Health & Safety
1120 Estes Drive
Campus Box #1650
Chapel Hill, NC 27599-1650
Phone: 919-962-5507

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Article ID: 132011
Thu 4/8/21 9:21 PM
Tue 10/31/23 1:18 PM
Effective Date
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05/21/2019 3:12 PM
Issuing Officer
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Issuing Officer Title
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Executive Director
Last Review
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05/21/2019 3:12 PM
Last Revised
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05/21/2019 3:12 PM
Next Review
Date on which the next document review is due.
05/20/2020 12:00 AM
Date on which the original version of this document was first made official.
05/21/2019 3:12 PM
Responsible Unit
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Institutional Integrity and Risk Management