Industrial Maintenance and Construction/Support Services Safety Manual - Hazards Management Plan

Title

Industrial Maintenance and Construction/Support Services Safety Manual - Hazards Management Plan

Purpose

A Hazards Management Plan (HMP) is a written safety and environmental plan for a work unit, which provides a framework for ensuring compliance with regulations pertaining to protection of personnel and the environment. The primary purposes of the HMP are to provide safety information for employee in each work unit, to provide documentation of compliance with occupational and environmental regulations, and to provide information to the UNC-Chapel Hill Department of Environment, Health and Safety (EHS) for use in determining job specific training requirements.

Responsibilities

Environment, Health and Safety

EHS is responsible for reviewing the submitted HMPs, inspecting work locations, and ensuring compliance with the regulations.

Supervisor

The supervisor is responsible for developing an HMP, communicating its contents to his/her employees, maintaining safety/environmental compliance, and sending a copy to EHS.

Instructions for Preparing a Hazards Management Plan (HMP)

The HMP has nine essential elements and each of these are addressed in a different section of the plan. Each section provides information to EHS on the personnel within the work unit and the nature of the unit’s operation. The HMP is to be updated on an annual basis or if there is a change within the work unit (i.e. change in location and/or change in tasks). The following instructions provide information on how to complete each section of the plan.

1. Work Unit Data

(See attached file for Section One Example)

This section provides information to EHS on the work unit location, supervisor, and after hours phone number in the event of an emergency. EHS generates a work unit number by using the department and/or shop number to designate smaller work groups within a department.

2. Personnel

(See attached file for Section Two Example)

This section identifies each employee in the work unit along with their University Personal Identification (PID) number (the 9 digit number under the picture of the individual’s UNC One Card). EHS will take this information and enter it into a database. Once a work unit is established in the EHS database system, the work unit needs only to verify that the information is correct or make modifications during annual HMP updates.

3. Hazardous Materials Inventory

(See attached file for Section Three Example)

List all hazardous materials used or stored by employees in the work unit, including the manufacturer’s name. (ex. Paint, oil, aerosol spray cans, compressed gas, etc.). List the size of the container in grams, liters, pints, quarts, or gallons and then list the number of items of that quantity in parentheses. Safety Data Sheet (SDS) – A notebook that contains current copies of SDSs of materials being used or stored must be maintained and be readily accessible to all employees within the work unit. An SDS document must be on hand for every chemical that is used in the shop.

Tips for keeping your SDS book in order:

1. A list of the chemicals located in the shop area should be inserted at the front of the notebook for anyone to be able to easily access/find a SDS form.
2. The SDS book must be prepared in an orderly fashion so that anyone can easily locate a specific SDS form in the event of an emergency. (Preferably in alphabetical order.)
3. New chemicals that are being used in the shop should have an SDS available to employees immediately.
4. Old SDS forms should be updated, and SDS forms of chemicals that are no longer used should be taken out of the current SDS book and placed into a file.

Locations – List the rooms or work areas (including trucks) where materials are stored when they are not being used.

Compatibility Group identifies the chemical’s characteristic designation:

• A: acids
• B: bases
• C: organics not listed in other groups
• D: flammable/combustible liquids
• E: inorganic oxidizers and heavy metals
• F: organic peroxides
• G: water and air reactives
• H: cyanides and sulfides
• I: highly toxic chemical
• J: compressed gasses
• K: aerosol cans

**The work unit can leave the Compatibility Group blank if they are not familiar with a chemical’s designation. The RCRA Code section is for EHS to complete. This section specifies the hazardous waste code.

Disposal Methods indicates how waste is managed or disposed of in the shop.

• T: trash
• L: commercial laundry
• R: recycled
• H: picked up by EHS

4. Hazardous Equipment

(See attached file for Section Four Example)

List the name and manufacturer of powered equipment used or stored by your work unit. List the number of pieces of equipment. Indicate the type of power: E-3 for electrical with ground wire, E-DI for double insulated electrical equipment, or P for pneumatic powered equipment. List the type if other than E or P.

Indicate whether the equipment is fixed or portable.

List the designated users of the equipment.

5. Identification of Required Safety Training

(See attached file for Section Five Example)

Check the applicable training for the employees within your work unit. If some training is only required for one employee or a select few, the complete a separate form for each individual or group. These forms are required to be turned in to EHS so that employees can be identified as needing specific types of training.

6. Personal Protective Equipment (PPE) Hazard Assessment

(See attached file for Section Six Example)

Review the operations within the work unit and then indicate whether there is a hazard that requires the use of PPE. Call EHS if you need help in deciding what PPE your specific type of work requires.

7. Job Safety Analysis (JSA)

(See attached file for Section Seven Example)

JSAs are to be completed for the following operations:

1. The most hazardous task.
2. Least frequent task
3. If an on-the-job injury has occurred in the performance of this task.

**All JSAs are to be sent to EHS for review, and for EHS to decide if the JSA warrants further study and analysis. Once it has been reviewed, the JSA will then be listed under the online JSA Library.

8. Environmental Issues and Hazardous Waste Management

(See attached file for Section Eight Example)

The questions in this section are designed to gather information on your work unit’s current waste management practices. The work unit is to describe how wastes from each operation are handled, including empty containers, leftover material (paint, aerosol cans and contaminated items (rags).). This information will be used to tailor waste management programs and training to meet the needs of each work unit.

9. Respirator Section

(See attached file for Section Nine Example)

This section must be completed if employees wear respirators or have been assigned respirators. Describe how the respirators are used, types of respirators used, and which employees use respirators. Completion of this section will aid in management of the work unit’s respiratory protection program.

Appendices

• HMP Form to be Filled out by the Work Unit Supervisor (see attached file)
• Hazard Management Plan Example (see attached file)
• Identification of Required Safety Training Form (see attached file)
• Supervisor-Led Training for Job-Specific Duties (see below)

Supervisor-Led Training for Job-Specific Duties

1. Develop an outline of the topic or topics that will be covered and discussed during the training session. Be sure the outline of the topic covers OSHA and UNC-CH policies on that particular subject. Also, be sure to cover general points and job-specific points. (ex.- For Personal Protective Equipment, a general point would be that the supervisor covers information about all types of PPE. A job-specific point would be that the supervisor shows and explains the specific Personal Protective Equipment that is used for that particular job.)
   1. General OSHA courses and other general trainings cannot be supplemented for supervisor-led job-specific trainings at UNC-CH.
2. It is important for EHS to be able to distinguish who receives training. Document every employee who attends the training session by collecting first, middle, and last names. Employees also need to list their PID. Ensure employees write down their PIDs, as there are many employees who work for UNC-CH. With an employee pool so large, it is not uncommon for some people to share the same first and last names.
3. All training records must be submitted to the University of North Carolina at Chapel Hill Environment, Health and Safety Office in a timely manner to ensure that employees receive credit for taking the training. Submit copies of the following materials:
   1. Materials used to conduct the training. (ex. Documentation of videos used, PowerPoint presentations, handouts, etc.)
   2. If applicable, quizzes/tests administered for the training. Employees must score 70 percent or greater for credit to be given for the training.
   3. If the training was conducted by using hands-on methods, please describe what equipment/chemicals/materials were covered during the training. Also, please describe the steps that were gone over for the employee to properly use the piece of equipment/chemical/materials.
   4. Employee sign-in sheets. The employee's full name and PID should be listed on the sign-in sheet.

Contact Information

Primary Contact

Environment, Health and Safety
1120 Estes Drive
Campus Box #1650
Chapel Hill, NC 27599-1650
Phone: 919-962-5507