Verification of U.S. Citizenship


Verification of U.S. Citizenship


On occasion, the Office of Human Resources will be asked to verify citizenship for an employee in order for him/her to conduct University business (for example, access to external confidential systems and information).

Upon receipt of the request to verify citizenship, the Employment & Stafing Services department will request that the employee present evidence of citizenship, review the documentation provided and if verified, sign the attestation of citizenship.

Documents that establish citizenship

  • U.S. Passport (not limited passports)
  • Certificate of Naturalization (N-550 or N-570)
  • Certificate of Citizenship (N-560 or N-561)

Identity Documents

Identity documents are required with the following documents that establish citizenship

  • US Public Birth Record showing birth in one of the 50 states, District of Columbia, American Territories or Guam US birth certificate or data match with a State Vital Statistic Agency
  • Certification of Report of Birth (DS-1350)
  • Consular Report of Birth Abroad of a Citizen of the U.S.(FS-240)
  • Certification of Birth Abroad (FS-545)
  • United States Citizen Identification Card (I-197 or the prior version I-179)
  • American Indian Card (I-872) with the classification " KIC" (Issued by DHS to identify U.S. citizen members of the Texas Band of Kickapoos living near the U.S./Mexican border)
  • Collective Naturalization document/Northern Mariana Identification Card (I-873)
  • Final Adoption Decree
  • Evidence of civil service employment by the US government
  • Official Military record
  • Federal or State census record showing U.S. citizenship indicating a US place of birth
  • Tribal census record for Seneca Indian tribe or from Bureau of Indian Affairs
  • Statement signed by the physician or midwife who was in attendance at the time of birth

Acceptable Identity documents (must contain a photograph)

  • Driver’s license or ID card issued by a state or outlying possession of the United States bearing the individual’s photograph
  • Identification card issued by federal, state or local government agencies or entities with photo or identifying information Native American tribal document
  • US Military card or draft record
  • Military dependent’s ID card
  • US Coast Guard Merchant Mariner Card
  • School identification card

All documents that verify citizenship must be either originals or certified by the issuing agency.

For questions regarding verification of U.S. citizenship for purposes of University business, please contact the Senior Director of Employment & Staffing or the Manager of Staffing Support Services at 919-843-2300.

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Article ID: 131836
Thu 4/8/21 9:17 PM
Thu 7/29/21 3:53 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of Human Resources
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Vice Chancellor, Human Resources
Next Review
Date on which the next document review is due.
01/26/2018 12:00 AM
Last Review
Date on which the most recent document review was completed.
01/26/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
01/26/2017 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
01/26/2017 12:00 AM
Date on which the original version of this document was first made official.
01/26/2017 12:00 AM