Service Date Information

Title

Service Date Information

Policy

Policy Statement

Three types of service credit are maintained for SHRA employees. Specific uses of each type of service are made for various policy and fringe benefits applications. The types of service credit are:

  • Total State Service
  • Continuous State Service
  • Creditable Retirement Service

Each of these types is explained below.

Total State Service

This service credit is the grand total of all permanent, probationary, and trainee time, either full-time or part-time (regularly scheduled 20 hours or more each work week), that an employee has served in State government or other recognized public sector systems. This type of service does not have to be continuous; however, breaks in service are not counted in the computation for credit. Total State Service time is credited for employment with:

  • Any State agency (subject to or exempt from the State Personnel Act);
  • Any governmental unit now a State agency. Examples are county highway maintenance forces, War Manpower Commission, and the Judicial System;
  • Local units of the North Carolina Department of Human Resources (mental health, public health, and social service) or any local Emergency Management Agency (civil defense) time;
  • County Agricultural Extension Service;
  • Community college or public school system;
  • North Carolina General Assembly; and
  • Other public sector employers as directed and approved by the Offce of State Personnel.

Military leave (under certain conditions) and workers' compensation leave are creditable to Total State Service. Paid leave or paid time off are also credited. Leave paid at termination is not credited to Total State Service.

Total State Service time is used for determining eligibility for:

  • longevity pay
  • vacation leave earning rates
  • service appreciation program awards
  • selection for layoff (reduction-in-force)
  • priority reemployment following a layoff

NOTE: TSSD is not used to calculate retirement date (see Creditable Retirement Date below).

Special Provisions

Credit is given for any month in which an employee is in pay status for one-half or more of the regularly scheduled work days and paid holidays in that month.

Permanent part-time employees earn service time on the same basis as permanent full-time employees. It is not prorated.

Records Location

Records are maintained in HR Records & Information in the Office of Human Resources.

An employee who believes his/her records are incorrect should contact his/her supervisor, the school/division's HR Office, or HR Records to review and correct the record, based on appropriate documentation.

Continuous State Service

This type of service is the period of unbroken employment for employees under the State Human Resources Act. Only permanent uninterrupted employment status under the State Human Resources Act is creditable toward this time.

This type of service is used to establish eligibility for filing grievance appeals to the State Personnel Commission. Please refer to the Dispute Resolution and Staff Grievance Policies for more information.

HR Records & Information maintains these records, and can calculate this service for an employee. It may be necessary for HR Records to work with the Office of State Personnel to make a final determination.

Creditable Retirement Service

This type of service is the length of time an employee has made contributions to the State Retirement System. This service time is used to determine eligibility for a retirement benefit (pension) and the amount of the retirement benefit.

Exceptions

Special Provisions

Sick leave is credited toward this type of service at retirement time. Each 20 days of accumulated unused sick leave, or portion thereof, counts as one month of service.

Any part of a month in which the employee contributed to the retirement system, or any portion of sick leave over a 20-day period, is counted as a full month of creditable retirement service.

Creditable service may also be earned for military service, out-of-state service, and local government service. Restrictions do apply. Individual situations need to be discussed with Benefits Services to determine eligibility.

These records are maintained by the State Retirement System. Benefits Services can assist employees with information about obtaining service information.

Contact Information

Policy Contact

Policy Contact Information Table
Address Phone Number Email

Office of Human Resources

104 Airport Drive, CB #1045

Chapel Hill, NC 27599

 (919)843-2300 hr@unc.edu

Details

Article ID: 131819
Created
Thu 4/8/21 9:17 PM
Modified
Thu 7/29/21 3:34 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
05/28/2019 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Vice Chancellor, Human Resources
Last Review
Date on which the most recent document review was completed.
05/28/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
05/28/2019 12:00 AM
Next Review
Date on which the next document review is due.
05/27/2020 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/1996 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of Human Resources