1262 - University of North Carolina at Chapel Hill Policy on Office Decor



This policy is to ensure the proper acquisition process is applied to the purchase of decorative items.

Scope of Applicability

All University faculty and staff.


Policy Statement

Items having only aesthetic value may not be purchased for an individual office using State funds. This includes art, flowers, shrub planters, decorative lamps or wall hangings. These items may be purchased for activities or areas that enhance the public image of the University. Planters of either natural or artificial materials are considered permanent decoration. University Facilities Services must be involved in the selection and placement of these items.

The purchase of draperies and window treatments are subject to the approval of Facilities Services. Maintenance and replacement of draperies and window treatments are the responsibility of the requesting department. Draperies and window treatments needed for acoustical or lighting purposes may be charged to State funds.



Additional Information

Special Situations


Frequently Asked Questions

Q: Is there a specific State-term contract that addresses window treatments?
A: There is a State-term contract for venetian-style mini blinds. They are aluminum mini blinds, not plastic. There are no other State-term contracts that address any other type of window treatments or draperies.

Q: Should departments take their own measurements for the purchase of blinds or window treatments?
A: It is entirely up to the customer. The State-term contract specifically explains the measuring and installation process if the blinds will be installed by the customer. If the vendor installs the blinds it is recommended that the customer let the vendor measure the blinds or window treatments.

Q: May we purchase blinds from a local home improvement store?
A: Yes, if your purchase is less than the $50 minimum order requirement listed on the State contract.

Q: How do we purchase draperies?
A: This type of window treatment is not covered under any specific State-term contract. If the cost of the window treatments is expected to be greater than $5,000, a minimum of three vendor quotes is required before the purchase. Draperies may be required to meet certain fire-retardant codes; and the customer can also contact UNC Planning and Design Services for more information.

Q: Our new faculty member has purchased a lamps and paintings for his office and is requesting reimbursement. Is it possible to reimburse him from an Facilities and Administrative (F&A) fund source for these items?
A: No, F&A funds have the same restrictions as State funds.

Q: A faculty member wants to purchase holiday cards to send out to donors and alumni. We wish to use our State fund source for these purchases if possible.
A: Greeting cards cannot be purchased using a State fund source.

Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures


Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Draperies and Window Treatments Purchasing Services - Goods 919-962-3774 919-962-0636 purchasing_team@unc.edu
Other Contacts
Subject Contact Telephone Fax E-Mail
Purchase of Draperies and Window Treatments Facilities Planning 919-966-1571 919-962-9103  



  • October 1, 2014: Updated references to fund source; removed special situation.
  • July 1, 2011: Included content from policy on Decorations, Flowers and Greeting Cards
  • August 2, 2010
  • November 18, 2003
Print Article


Article ID: 131445
Thu 4/8/21 9:09 PM
Mon 8/9/21 4:32 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Purchasing Services
Next Review
Date on which the next document review is due.
03/16/2021 12:00 AM
Last Review
Date on which the most recent document review was completed.
03/16/2020 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
03/16/2020 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/16/2020 12:00 AM
Date on which the original version of this document was first made official.
07/01/1995 12:00 AM