Adams School of Dentistry: Procedure for Asset Management

Unit Procedure

Title

Adams School of Dentistry: Procedure for Asset Management

I. Introduction

A. Purpose

The purpose of this Procedure is to set forth the roles and responsibilities of UNC Adams School of Dentistry personnel with respect to capital asset management, such as annual equipment inventory, disposal and trade-in, and internal relocation.

B. Scop

This Procedure applies to all Adams School of Dentistry departments, units, and personnel who exercise physical control over capital equipment.

II. Procedure

  1. Departments and units are responsible safeguarding equipment in their areas and observing all University policies relating to asset management. For training and more information, please view the "Managing Assets for Campus Departments" page on the ConnectCarolina website.
  2. Support Services will retain control over the capital equipment inventory.
    1. Departments are responsible performing the annual physical inventory of their areas.
    2. Support Services will notify Departments when the annual physical inventory is due. Department Chairs must submit the results of their annual inventory to Support Services within 30 days of receiving this notice.
    3. Support Services will compile the Adams School of Dentistry's annual inventory report, reconcile the results with departments, and submit a consolidated report to the University's Asset Management office.
  3. Department Chairs are responsible for the proper disposal or trade-in of equipment in their area. Department Chairs must coordinate all actions through Support Services.
  4. Departments must notify Support Services in writing before moving any equipment to another location.
  5. Support Services will place the asset management tag on all new equipment.
  6. Support Services will remove equipment identified as surplus.

III. Related Requirements

A. External Regulations and Consequences

  1. UNC-CH Finance Policy 603 - Policy on Equipment Inventory and Reporting
  2. UNC-CH Finance Policy 604 - Policy on University-Owned Surplus Property

B. Unit Policies, Standards, and Procedures

None

IV. Contact Information

Title and Phone Contact Table
Title Phone
Director, Support Services (919) 537-3487
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