Adams School of Dentistry: Procedure for Asset Management

Unit Procedure


Adams School of Dentistry: Procedure for Asset Management

I. Introduction

A. Purpose

The purpose of this Procedure is to set forth the roles and responsibilities of UNC Adams School of Dentistry personnel with respect to capital asset management, such as annual equipment inventory, disposal and trade-in, and internal relocation.

B. Scop

This Procedure applies to all Adams School of Dentistry departments, units, and personnel who exercise physical control over capital equipment.

II. Procedure

  1. Departments and units are responsible safeguarding equipment in their areas and observing all University policies relating to asset management. For training and more information, please view the "Managing Assets for Campus Departments" page on the ConnectCarolina website.
  2. Support Services will retain control over the capital equipment inventory.
    1. Departments are responsible performing the annual physical inventory of their areas.
    2. Support Services will notify Departments when the annual physical inventory is due. Department Chairs must submit the results of their annual inventory to Support Services within 30 days of receiving this notice.
    3. Support Services will compile the Adams School of Dentistry's annual inventory report, reconcile the results with departments, and submit a consolidated report to the University's Asset Management office.
  3. Department Chairs are responsible for the proper disposal or trade-in of equipment in their area. Department Chairs must coordinate all actions through Support Services.
  4. Departments must notify Support Services in writing before moving any equipment to another location.
  5. Support Services will place the asset management tag on all new equipment.
  6. Support Services will remove equipment identified as surplus.

III. Related Requirements

A. External Regulations and Consequences

  1. UNC-CH Finance Policy 603 - Policy on Equipment Inventory and Reporting
  2. UNC-CH Finance Policy 604 - Policy on University-Owned Surplus Property

B. Unit Policies, Standards, and Procedures


IV. Contact Information

Title and Phone Contact Table
Title Phone
Director, Support Services (919) 537-3487
Print Article


Article ID: 131304
Thu 4/8/21 9:06 PM
Mon 4/1/24 4:22 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Adams School of Dentistry
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Support Services
Policy Contact
Person who handles document management. Best person to contact for information about this policy. In many cases this is not the Issuing Officer. It may be the Policy Liaison, or another staff member.
Next Review
Date on which the next document review is due.
03/13/2026 12:00 AM
Last Review
Date on which the most recent document review was completed.
01/16/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
01/16/2019 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
01/16/2019 12:00 AM
Date on which the original version of this document was first made official.
01/16/2019 12:00 AM