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The policy explains the regulations governing the issuance and use of the Purchasing Card.

This policy is to ensure compliance with North Carolina purchasing regulations when purchasing goods or services available by term contract.

This procedure provides basic guidance related to the purchasing and trading-in of capital equipment.

This policy conveys the requirements for the purchase of used equipment to ensure compliance with State of North Carolina procurement rules.

The policy establishes who may authorize purchases on behalf of the University of North Carolina at Chapel Hill.

This policy is to ensure compliance with U.S. customs and tariff regulations when purchasing goods from foreign sources.

Items received by Central Receiving are inspected on an item-by-item basis, documenting condition and quantities received for purchase order deliveries to Central Receiving.

The University's electronic purchasing system cannot track an order unless there is a purchase order number assigned to it. Zero-dollar purchase orders allow an item to be tracked, even when it is acquired at no cost to the University.

This policy is to ensure that all purchases of goods or services made by faculty and staff at the University of North Carolina at Chapel Hill are in compliance with North Carolina law (§ 143-58) as enacted by the legislature and implemented by the State Department of Purchase and Contract.

The University of North Carolina at Chapel Hill enacts this policy in accordance with North Carolina purchasing guidelines. Extraordinary purchasing procedures may be used to accommodate emergency or "pressing need" conditions as defined here.

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.

Purchasing from the University storerooms is the preferred method of purchase due to significant cost savings to the University. Products are sold at reduced market prices through established, pre-negotiated contracts.

The University of North Carolina at Chapel Hill recognizes there are instances when it is necessary to procure a single-source purchase to meet current needs. This policy ensures the substantiation of such needs while adhering to state laws regulating fair bidding competition.

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.