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This Policy is intended to help facilitate transportation and travel such that members of the Department of Athletics can effectively fulfill their job functions while also ensuring the Department remains fiscally responsible and compliant with all applicable laws of the State of North Carolina, NCAA and ACC rules, and institutional policies.

This Policy outlines the purchasing and receiving procedures for the Department of Athletics.

Every two years after completion of the initial P-Card Accountholder training, P-Card accountholders must complete mandatory online refresher training. The training covers applicable restrictions, policies and reconciliation procedures. Accountholders are also required to pass an associated quiz.

This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.

This Procedure establishes the step-by-step process for submitting and approving P-Card transactions at the Eshelman School of Pharmacy, including receipt submission and monthly reconciliation deadlines. It also sets out a tiered disciplinary framework for infractions such as missing receipts, invalid justifications, or split transactions.

This procedure explains the process for maintaining and reconciling purchases on p-cards for Carolina Performing Arts.