Summer School Procedures Manual Chapter 04: Planning Calendar

4. 2024-2025 Planning Calendar

2024
Date Event
September 27 Allocations for instructional costs sent to departments/schools.
October 1* Course Schedule Maintenance opens and departments/schools prepare course schedule details and begin updating in ConnectCarolina. (Date is subject to change per University Registrar).
Summer School sends to departments/schools their course descriptions electronically so they can begin updating for Summer 2025.
November 15

Online Course Schedule Maintenance closes at 4:00 p.m. Last day to make changes in ConnectCarolina for course offerings. (Date is subject to change per University Registrar.)
Deadline for edited course descriptions for 2025 copy to be returned electronically to Summer School.  Units also provide a list of planned Maymester courses and times to Summer School along with their updated course descriptions.
December 2 Online Extended Schedule Maintenance reopens for departments/schools entries/changes for instructor information, enrollment, restrictions, or footnotes. Room assignments are made by the Scheduling Office.
December 5* All schedule changes after this date must be approved by Summer School.
Summer School gives non-personnel allocations to schools and the College.

*Dates subject to change.  Scheduling will notify units of any changes using their listserv.  

2025
Date Event
January 6 Summer School emails electronic memos and nomination forms to departmental administrators and managers.
January 10 Administrators go to summer.unc.edu and "courses" to check their course descriptions for summer courses; any changes/corrections sent to Summer School.
February 3 Instructor Nomination Forms due to Summer School. No schedule changes after this date except for a justifiable emergency.
March 3 Offer of employment letters mailed by Summer School.
April 30 Suggested date for units to complete summer session 1 position and hiring actions.
April-May Administrators check frequently for low enrolled or over enrolled MAYMESTER/FIRST SESSION classes (April 11, April 18 and April 25).
May 7 Deadline for Summer School to notify administrators of final course cancellations for MAYMESTER/FIRST SESSION after consultation with School and unit leadership.
May 7 Units may begin to enter MAYMESTER/FIRST SESSION lump sum payment actions.
June 6 All MAYMESTER/FIRST SESSION lump sum payment actions due in Summer School.
June 12 Suggested date for units to complete summer session 2 position and hiring actions.
June 27 FIRST SESSION and MAYMESTER payroll dates.
May-June Administrators check frequently for low enrolled or over enrolled SECOND SESSION classes (May 16, May 23 and June 6).
June 16 Deadline for Summer School to notify administrators of final course cancellations for SECOND SESSION after consultation with School and unit leadership.
June 16 Units may begin to enter SECOND SESSION lump sum payment actions.
July 11 All SECOND SESSION lump sum payment actions due in Summer School.
July 31 SECOND SESSION payroll date.
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Article ID: 132169
Created
Thu 4/8/21 9:25 PM
Modified
Tue 9/3/24 2:17 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
The Summer School
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director
Next Review
Date on which the next document review is due.
09/15/2025 12:00 AM
Last Review
Date on which the most recent document review was completed.
08/30/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
10/11/2022 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
10/11/2022 12:00 AM
Origination
Date on which the original version of this document was first made official.
10/09/2018 12:00 AM