Signing University Contracts Policy

Title

University of North Carolina at Chapel Hill Policy on Signing University Contracts

Introduction

Purpose

The purpose of this policy is to establish in writing which officials at the University are authorized to sign University contracts. The University's Board of Trustees has delegated to the Chancellor the authority to sign contracts for the University and has authorized the Chancellor to delegate that authority to other University employees.

Scope of Applicability

This policy applies to all contracts where the University, or the University on behalf of a University unit, is a party to a contract (whether referred to as a contract, agreement, memorandum of understanding, or letter agreement, etc.).

Policy

Policy Statement

It is University policy that only those individuals holding the positions listed on the attached delegation chart are authorized to sign University contracts. In some instances, as noted on the chart, this delegated authority may be further delegated. Those delegations are not reflected on the chart.

The University may declare any contract purportedly signed on behalf of the University to be null and void if the individual who signed the contract does not possess delegated signatory authority. Documents signed by unauthorized individuals may result in unintended and unnecessary liability for the individual. If an individual believes he or she needs a signature delegation, please contact the Office of University Counsel. Except as may be provided in a specific delegation, it is University policy that contracts must be reviewed by an attorney in the Office of University Counsel prior to execution.

Exceptions

This policy does not apply to EHRA Non-Faculty and Faculty appointment letters.

Related Requirements

External Regulations

References

Signature Delegation Chart - See "Attachments" section.

Contact Information

Policy Contact

Questions about this policy may be addressed to any attorney on the Office of University Counsel website or by calling 919-962-1219.

Important Dates

Effective Date and title of Approver:

Approved on April 9, 2013 by the Chancellor and Chancellor's Cabinet

Details

Article ID: 132141
Created
Thu 4/8/21 9:24 PM
Modified
Mon 3/4/24 2:50 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
04/09/2013 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor and General Counsel
Last Review
Date on which the most recent document review was completed.
04/09/2013 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
04/09/2013 12:00 AM
Next Review
Date on which the next document review is due.
07/01/2022 12:00 AM
Origination
Date on which the original version of this document was first made official.
04/09/2013 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of University Counsel