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This procedure outlines conditions for pre-payment of applicable travel expenses for pre-approved University business travel.

The University offers this operating standard to provide clarification and guidance as to University practices regarding expenditure inquiries regarding travel, in conjunction with Federal regulations governing allowability.

This procedure explains when pre-travel authorization is required and how to submit for and gain approval for business travel.

An Accountable Plan allows an employer to reimburse employees on a non-taxable basis when certain requirements are met. These regulations relate to reimbursing employees for business expenses, where reimbursement is not counted as income. This reimbursement process is referred to as an “Accountable Plan”. This Procedure explains the process for seeking Accountable Plan Reimbursements.

The University maintains an Accountable Plan which allows an employer (the University) to reimburse employees on a non-taxable basis when certain requirements are met. These regulations relate to reimbursing employees for business expenses, where reimbursement is not counted as income. This reimbursement process is referred to as an “Accountable Plan”.

This procedure outlines reconciliation and post-payment of applicable travel expenses for pre-approved University business travel.

This procedure communicates statutory regulations for transportation expenses and mileage rates for all University travelers on official business.