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Policy that outlines Adams School of Dentistry workforce members with creating, storing, transmitting, accessing, or using any patient information in support of clinical or research purposes.

The University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University") has adopted the following policies and procedures in accordance with the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. section 1232g (as amended) and its implementing regulations, 34 C.F.R. Part 99 (collectively, "FERPA"). The University accords students the full legal rights that FERPA provides. Currently-enrolled students are notified annually of these rights.

The purpose of this Procedure is to establish how requests to access patient records for research purposes will be reviewed, approved, and processed. This Procedure applies to all UNC Adams School of Dentistry personnel who seek to access Protected Health Information (PHI) for research purposes.

The purpose of this Policy is to clarify who is allowed to access or release information stored in Individual User Accounts, why the University needs access to Individual User Accounts, and what safeguards are in place to prevent abuse.

This Policy is intended to supplement the protections afforded to UNC student-athletes by federal law, state law, and University policies. In the event of any perceived conflict between this Policy and any state or federal law, please contact a member of the Department of Athletics Executive Team.

This procedure describes the requirements for obtaining consent from human research subjects participating in research conducted under the auspices of UNC-Chapel Hill.

Historically, requests for SSN changes have been handled in a decentralized manner. Since all Student and employee data is now housed in a single system and is utilized by a number of University offices and processes, it is important to standardize the process. This Policy will define the SSN change procedures to ensure consistent practices across campus.

The UNC Health Care System (HCS) requires that all members of the workforce be trained on policies and procedures related to protecting the privacy and security of PHI. Because many of our faculty supervise students, practice, or conduct clinical research at UNC HCS or at other health care facilities that have similar training requirements, all SON faculty and students are required to complete HIPAA Online Training annually.

This document establishes the definitions followed by the University of North Carolina at Chapel Hill (UNC-Chapel Hill) Human Research Protection Program. This is a non-exhaustive list. Regulations and other documents (e.g. guidance documents issued by federal regulatory agencies) should be referenced when applicable.

This SOP establishes written procedures for ensuring prompt review and reporting of any Unanticipated Problems Involving Risks to Subjects or Others, Serious Noncompliance, Continuing Noncompliance, Suspension or Termination of IRB approval.

The University of North Carolina at Chapel Hill (The "University" or "UNC-Chapel Hill") has a responsibility to protect the privacy and security of protected health information ("PHI") that it creates, receives, accesses, maintains, uses or transmits. Inappropriate access, use, or disclosure of PHI may cause substantial harm to individuals whose information is used or disclosed, and may cause financial and reputational injury to the University.

The Health Insurance Portability and Accountability Act of 1996, as modified by the Health Information Technology for Economic and Clinical Health Act of 2009 ("HIPAA") established Federal standards for safeguarding the privacy of individually identifiable health information. HIPAA mandates rigorous compliance with the requirements for the use and/or disclosure of protected health information ("PHI").

This policy addresses access, disclosure and use of protected health information (defined below) for University research (including research in the School of Medicine, which is part of the UNC Health Care System HIPAA covered entity) in accord with the Privacy regulations of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

University Career Services Privacy Policy

PHI is health information created by or received from a health care provider, health plan, employer or health care clearinghouse that relates to the past, present, or future physical or mental condition of an individual, the provision of health care services to an individual, or the past, present, or future payment for the provision of health care services, and that identifies the individual.