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The purpose of this Policy is to establish reasonable measures to regulate the creation, use, and disclosure of patient images at the UNC Adams School of Dentistry. This Policy applies to all UNC Adams School of Dentistry personnel who create or otherwise have access to patient images.

The UNC Adams School of Dentistry has a legal and ethical responsibility to safeguard patient information. This responsibility includes ensuring that devices storing Protected Health Information ("PHI") or other Sensitive Information ("SI") are properly encrypted and are serviced by an appropriate vendor. The purpose of this Policy is to ensure that all Smartphones used by personnel will meet institutional security requirements.

The purpose of this Policy is to establish mechanisms for avoiding conflicts of interest between a student’s Personal Healthcare Provider and the student’s medical education.

To designate the University of North Carolina at Chapel Hill (the “UNC-Chapel Hill”) as a HIPAA Hybrid Entity in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as amended by the Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH), and all regulations promulgated thereunder (hereinafter collectively referred to as “HIPAA”).

To designate the privacy and security officials for the University of North Carolina at Chapel Hill (the “UNC-Chapel Hill”) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as amended by the Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH), and all regulations promulgated thereunder (hereinafter collectively referred to as “HIPAA”).

UNC-Chapel Hill is committed to conducting research in compliance with all applicable laws, regulations, and UNC-Chapel Hill policies. As part of this commitment, UNC-Chapel Hill has adopted this policy to clearly define the circumstances under which Research Health Information (RHI) may be used or disclosed in connection with research activities. Additionally, this Policy details the methods of reclassifying Protected Health Information (PHI) into RHI.

The purpose of this Procedure is to establish how requests to access patient records for research purposes will be reviewed, approved, and processed. This Procedure applies to all UNC Adams School of Dentistry personnel who seek to access Protected Health Information (PHI) for research purposes.

Pursuant to the Health Insurance Portability and Accountability Act of 1996, as modified by the Health Information for Economic and Clinical Health Act of 2009 ("HIPAA"), individuals have the right to request restrictions to the use and disclosure of his/her Protected Health Information ("PHI") for treatment, payment and health care operations.

The University of North Carolina at Chapel Hill (The "University" or "UNC-Chapel Hill") has a responsibility to protect the privacy and security of protected health information ("PHI") that it creates, receives, accesses, maintains, uses or transmits. Inappropriate access, use, or disclosure of PHI may cause substantial harm to individuals whose information is used or disclosed, and may cause financial and reputational injury to the University.

This policy addresses access, disclosure and use of protected health information (defined below) for University research (including research in the School of Medicine, which is part of the UNC Health Care System HIPAA covered entity) in accord with the Privacy regulations of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

The privacy and confidentiality of personal information, including personal health information is addressed in a variety of state and federal regulations and University of North Carolina at Chapel Hill ("UNC-Chapel Hill") policies. This policy addresses the specific privacy obligations required by the Health Insurance Portability and Accountability Act of 1996, as modified by the Health Information Technology for Economic and Clinical Health Act of 2009 ("HIPAA").

Pursuant to the Health Insurance Portability and Accountability Act of 1996, as modified by the Health Information Technology for Economic and Clinical Health Act of 2009 ("HIPAA"), individuals have the right to request an amendment or correction to their medical information. Under specified circumstances, entities may deny the request to amend or correct an individual's medical information.

Pursuant to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), individuals have the right to request an accounting of disclosures of their Protected Health Information (PHI) made by a UNC-Chapel Hill covered health care provider in the six years prior to the request (but no earlier than April 14, 2003).

PHI is health information created by or received from a health care provider, health plan, employer or health care clearinghouse that relates to the past, present, or future physical or mental condition of an individual, the provision of health care services to an individual, or the past, present, or future payment for the provision of health care services, and that identifies the individual.

Pursuant to the Health Insurance Portability and Accountability Act of 1996, as modified by the Health Information Technology for Economic and Clinical Health Act of 2009 ("HIPAA"), individuals have the right to request reasonable alternative means of communications from health care providers in order to ensure confidentiality.