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Student organizations hold events in various venues at the University of North Carolina at Chapel Hill. These events are designed to promote interest in an organization, a cause, or to promote interaction among the University's diverse community. The Carolina Union Office of Event Services is charged with advising student organizations on planning and developing the most successful and safe event possible.

The NC Fire Prevention Code (NCSFC) requires tents, canopies and other membrane structures to be evaluated for fire and life safety and a permit issued prior to any event that utilizes such a structure. The University Fire Marshal, in the Department of Environment, Health, and Safety (EHS), will be responsible for Carolina’s compliance with this requirement.

An impairment of a fire protection system poses a risk to students, faculty and staff. This policy describes required actions to be taken by the University if a required fire protection system is impaired or taken out of service due to construction, alteration, malfunction, a special event, or an emergency condition.

The UNC-CH Environment, Health and Safety Office is responsible for planning, coordinating, and monitoring the fire safety program for the University. Fire Safety, as used in the University’s Environment, Health and Safety Manual, includes those areas of safety commonly referred to as “life safety”. The Environment, Health and Safety Office has been designated as the liaison between the University and the Chapel Hill Fire Department for matters involving fire safety.

This policy applies to all University buildings or portions of buildings used for gatherings of 75 or more persons for such activities as entertainment, dining, amusement, lectures, seminars, etc. Described minimum criteria are for emergency planning and fire prevention practices to be employed by University departments responsible for such gathering places.