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In order to obtain a University Travel & Expense Card (T&E Card), several forms must be completed.

The purpose of this policy is to provide guidance as to the type expenses that qualify as business expenses under the various fund sources received by the University, the documentation requirements for business expenses, and when business expenses might be taxable.

This procedure outlines reconciliation and post-payment of applicable travel expenses for pre-approved University business travel.

This procedure communicates statutory regulations for transportation expenses and mileage rates for all University travelers on official business.

This procedure details the allowable methods of paying for Business Entertainment Expenses, documentation requirements, and the methods through which Alcohol may be procured. A requisition may be required if payment is to a business, if the cost exceeds $5,000 or if an advance payment is required.

The purpose of this policy is to provide guidelines for the issuance, use of the University Travel & Expense Card (T&E) and to ensure that controls are in place to mitigate risk, compliance with State and University travel policies, and regulations.

This procedure explains the process of Travel & Expense Card (T&E Card) reconciliation. It details the process for online charges and the duties of the Accountholder.

This Procedure states the scope of what the Travel & Expense Card (T&E) can be used for to comply with state auditing rules. It details examples of allowable and non-allowable uses of the T&E Card and defines the oversight of card use.

The purpose of this document is to create a policy to: (1) mandate training for all Travel & Expense Card (T&E Card) Accountholders and (2) enforce penalties on T&E Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their T&E Card account.

The reason for this standard is to detail the compliance activities that are conducted for expenses on sponsored projects.

This procedure outlines conditions for pre-payment of applicable travel expenses for pre-approved University business travel.

This operating standard assists faculty and staff in ensuring that independent contractors conduct their portions of research projects in compliance with applicable regulations and their expenses are reasonable and allowable.

This Standard provides guidelines for gratuity and tipping for services provided that will be permitted for payment. Gratuity and tipping is an expense that is ordinary and reasonable to incur as a business practice; however, if the guidelines included in this standard are exceeded, individuals will be responsible for out of pocket expenses for gratuity and tipping over the amount as listed.

The University maintains an Accountable Plan which allows an employer (the University) to reimburse employees on a non-taxable basis when certain requirements are met. These regulations relate to reimbursing employees for business expenses, where reimbursement is not counted as income. This reimbursement process is referred to as an “Accountable Plan”.

An Accountable Plan allows an employer to reimburse employees on a non-taxable basis when certain requirements are met. These regulations relate to reimbursing employees for business expenses, where reimbursement is not counted as income. This reimbursement process is referred to as an “Accountable Plan”. This Procedure explains the process for seeking Accountable Plan Reimbursements.