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The State of North Carolina requires competitive bidding for all items not available on State Term Contracts that exceed the Small Purchase Benchmark as defined in Finance Policy 1251. The policy clarifies the dollar thresholds for the bid types and provides direction on supporting documentation required to facilitate the purchase.

The University of North Carolina at Chapel Hill recognizes there are instances when it is necessary to procure a single-source purchase to meet current needs. This policy ensures the substantiation of such needs while adhering to state laws regulating fair bidding competition.

This policy is to ensure that vendors and University departments comply with all State and Federal regulations as well as University policies related to solicitations.

The Office of Human Resources realizes that departments may have the need from time to time to hire temporary personnel. When doing so, Departments may hire temporary personnel: Through UNC-Chapel Hill and NC State University's joint University Temporary Services (UTS) service; Through an outside temporary employment agency; By hiring temporary staff directly onto the department's payroll (Direct Hire Temporary).

The University requires written equipment specifications because they are the key legal documents in settling any dispute concerning the quality of the product or service received and must be as complete as possible.

This policy ensures compliance in making contract modifications through individuals with delegated authority to sign contracts on behalf of the University.

This policy conveys the requirements for the purchase of used equipment to ensure compliance with State of North Carolina procurement rules.

This policy is to ensure compliance with North Carolina purchasing regulations when purchasing goods or services available by term contract.

These procedures apply only to University student accounts receivable.

Purchasing from the University storerooms is the preferred method of purchase due to significant cost savings to the University. Products are sold at reduced market prices through established, pre-negotiated contracts.

Equipment trade-ins require documentation and approval from the State Surplus Property Agency.

The University of North Carolina at Chapel Hill enacts this policy in accordance with North Carolina purchasing guidelines. Extraordinary purchasing procedures may be used to accommodate emergency or "pressing need" conditions as defined here.

This policy ensures that State guidelines are met relative to ethics, conflict of interest, and dispute resolution. State guidelines require that communications between the University of North Carolina at Chapel Hill and vendors be clear and documented in the purchase order file.

This policy is to clarify the different types of services and the procurement policy for each.