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- Knowledge Base
- Finance and Operations
- Finance and Budget
- Travel and Payment Card Services
The policy explains the regulations governing the issuance and use of the Purchasing Card.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This policy is to ensure compliance with the University of North Carolina at Chapel Hill's Small Order Policy and offer an efficient means of acquiring goods and services quickly at a lower cost.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This policy is to ensure compliance with North Carolina purchasing regulations when purchasing goods or services available by term contract.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This procedure provides basic guidance related to the purchasing and trading-in of capital equipment.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
The purpose of this policy is to provide guidance as to the type expenses that qualify as business expenses under the various fund sources received by the University, the documentation requirements for business expenses, and when business expenses might be taxable.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This policy conveys the requirements for the purchase of used equipment to ensure compliance with State of North Carolina procurement rules.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
The policy establishes who may authorize purchases on behalf of the University of North Carolina at Chapel Hill.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This policy is to ensure compliance with U.S. customs and tariff regulations when purchasing goods from foreign sources.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Materials Management
Items received by Central Receiving are inspected on an item-by-item basis, documenting condition and quantities received for purchase order deliveries to Central Receiving.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
The University's electronic purchasing system cannot track an order unless there is a purchase order number assigned to it. Zero-dollar purchase orders allow an item to be tracked, even when it is acquired at no cost to the University.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Travel and Payment Card Services
This procedure details the allowable methods of paying for Business Entertainment Expenses, documentation requirements, and the methods through which Alcohol may be procured. A requisition may be required if payment is to a business, if the cost exceeds $5,000 or if an advance payment is required.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Travel and Payment Card Services
The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
This policy is to ensure that all purchases of goods or services made by faculty and staff at the University of North Carolina at Chapel Hill are in compliance with North Carolina law (§ 143-58) as enacted by the legislature and implemented by the State Department of Purchase and Contract.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
The University of North Carolina at Chapel Hill enacts this policy in accordance with North Carolina purchasing guidelines. Extraordinary purchasing procedures may be used to accommodate emergency or "pressing need" conditions as defined here.
- Knowledge Base
- Finance and Operations
- Finance and Budget
- Procurement
Purchasing from the University storerooms is the preferred method of purchase due to significant cost savings to the University. Products are sold at reduced market prices through established, pre-negotiated contracts.