School of Nursing: Data Classification and Storage Standard

Summary

This document governs how information residing within the School of Nursing is evaluated, classified, and stored correctly based on the standards below and referencing University policies.

Body

Unit Standard

Title

School of Nursing: Information Classification and Storage Standard

Introduction

Purpose

This standard governs how information residing within the University of North Carolina at Chapel Hill ("University") School of Nursing (SON) is evaluated, classified, and stored correctly based on the standards below and referencing University policies. This Standard is intended to supplement the University’s Information Classification Standard.

Scope

This standard applies to all users of the School of Nursing.

Standard

University Information Classifications

  • Tier 0: Public Information. Public information is information that is approved to publish to anyone.
  • Tier 1: Business Information. The public does not have direct access to business information. Business information is mainly for internal use and operating the University.
  • Tier 2: Confidential Information. Confidential information can only be disclosed for limited purposes. The University must keep information confidential because of a:
    • Law,
    • Regulation,
    • Contract, or
    • Policy.
  • Tier 3: Restricted Information. Restricted information can only be disclosed for limited purposes. To prevent improper disclosure this information has safety requirements set by:
    • Contract,
    • Law, or
    • Regulation.

Storage

Best for

Solution

Size allocation

Limitations

Department Shared Files (Office, PDF, etc.)

Including Sensitive Data

Teams Group or SharePoint Site

500 GB

Tier 0-3, no PCI

Home Directories and

Peer-to-Peer Collaboration

OneDrive

1 TB

External sharing of sensitive

data is not permitted

Collaboration, Research Data,

and Inter-institutional data sharing

SharePoint Site

or Teams Group

500 GB

(Increased per request)

Tier 0-3, no PCI.

Complex to take advantage of.

Sensitive Dept. Shared Files

(HR, Finance, etc.)

secnas.unc.edu

(Y: Drive)

20 GB/FTE

Tier 0-3, no PCI.

Expensive for large needs.

Not available for students

Related Requirements

External Regulations

Unit Policies, Standards, and Procedures

Contact Information

Primary Contact

Name: RJ Libunao, Assistant Dean for Informational and Instructional Technologies

Email: rjlibunao@unc.edu

Details

Details

Article ID: 155556
Created
Mon 3/10/25 3:22 PM
Modified
Thu 3/20/25 1:45 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
School of Nursing
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Ronniel Joseph Libunao
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Assistant Dean for Informational and Instructional Technologies
Policy Contact
Person who handles document management. Best person to contact for information about this policy. In many cases this is not the Issuing Officer. It may be the Policy Liaison, or another staff member.
Ronniel Joseph Libunao
Next Review
Date on which the next document review is due.
03/20/2026 12:00 AM
Last Review
Date on which the most recent document review was completed.
03/20/2025 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
03/20/2025 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/24/2025 12:00 AM
Origination
Date on which the original version of this document was first made official.
03/20/2025 12:00 AM