Carolina Union: Food Safety and Handling Policy


This policy covers appropriate food safety and handling requirements, including restrictions on the presence and consumption of alcohol.



Carolina Union: Food Safety and Handling Policy



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Scope of Applicability

Who and or what the Policy applies to: Lists groups who must know and adhere to the Policy.


Policy Statement

All clients are responsible for being fully in compliance with applicable Orange County Safety and Sanitation Regulations for Food and Beverage Preparations and the University's Alcohol Policy

Please Note: Food is prohibited in General Purpose Classrooms. Alcohol is not permitted in any space reserved through the Office of Event Services.

Open to the public - If the reservation is open to members outside of the reserving organization it is deemed as open to the public. 

Members only - If the reservation is only open to members of the reserving organization it is deemed as members only.

  • When an event or meeting is open to the public, clients are may only provide self-serviced or catered refreshments and/or meals in reservable venues inside the Carolina Union and Pit.
  • When an event or meeting is reserved solely for members of the organization, the food does not need to be self-serviced or catered; the remaining guidelines, however, must still be followed.
  • Non-catered food is defined as food and/or beverage items brought into the facilities by members of the sponsoring organization.  These items include, but are not limited to, cheese and crackers, chips and dips, popcorn, pizza, sandwiches, vegetables, cookies, brownies, cakes, deli meats, fruits, canned drinks, bottled water, coffees, and assorted juices.
  • Clients sponsoring meals, receptions, or any event where food or beverages of any type will be served in the Carolina Union must notify the Office of Event Services prior to confirming the reservation.
  • Food may not be cooked inside a Carolina Union room for any reason.
  • Please contact if you are interested in bring food trucks on campus.
  • All communication with caterers regarding venue setup, reservation start time, caterer access time, event start and end times, etc. will be handled by the client and then relayed to the Office of Event Services.
  • Access to the venue by the caterer should be within the reservation start and end times, as well as standard building hours.
  • A member of the sponsoring organization will need to arrive to meet the caterer for set up.
  • Client must be prepared to provide a catering or restaurant license to the Office of Event Services upon request.
  • All food, beverages and/or equipment brought into the Carolina Union by the client or event caterer must be removed by the end of the client’s room reservation.  Failure to do so will result in the items being promptly discarded and an excess cleaning fee will be assessed. Multiple violations will result in forfeiture of further related space.
  • The Carolina Union will not be held liable should any event attendee experience an adverse reaction to any food or beverage served.
  • Please contact if you would like to rent table clothes.  You are welcome to provide your own.

Proper Food Safety Handling

  • Gloves must be worn when handling food.
  • Food must be wrapped and/or covered until consumed.
  • Cold food items must be kept at 41 degrees F or below.
  • Hot food items must be kept at 140 degrees F or above.
  • Food not kept cold or hot must be discarded if not consumed within two hours.

This policy follows the UNC-CH Facilities Use Policy.

Exceptions (if applicable)

List of common exceptions to the Policy and how they will be handled.


Definition of keywords and acronyms used in the Policy. Procedures or Standards making use of the same definitions may refer back to a Policy definition section to avoid redundancy or transcription error.

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Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures

Contact Information

3103 FPG Student Union
Corner of South & Raleigh Road
209 South Road, CB # 5210
Chapel Hill, NC 27599-5210

Carolina Union Guest Services
(919) 962-2285

Hearing Impaired
T-711 (NC Relay)



Article ID: 132444
Thu 4/8/21 9:31 PM
Fri 1/14/22 2:34 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Carolina Union
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, Event Services
Next Review
Date on which the next document review is due.
08/01/2019 12:00 AM
Last Review
Date on which the most recent document review was completed.
08/01/2012 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
08/01/2012 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
08/01/2012 12:00 AM
Date on which the original version of this document was first made official.
08/01/2012 12:00 AM