University Standard on Policies

February 21, 2017

UNIVERSITY STANDARD     Title   UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL STANDARD ON POLICIES   Introduction PURPOSE   To create a structure for consistency and clarity in Policies as well as their supporting Procedures and Standards at UNC-Chapel … Continued

University Procedure for Policy Management

February 21, 2017

UNIVERSITY PROCEDURE     Title   UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL PROCEDURE FOR POLICY MANGAGEMENT   Introduction PURPOSE To provide specific steps for University units to follow in order to create, review, revise, publish, and decommission official University … Continued

University Policy on Policies

January 7, 2017

UNIVERSITY POLICY Title UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL POLICY ON POLICIES Introduction PURPOSE To create a structure for consistency and clarity in Policies as well as their supporting Procedures and Standards at UNC-Chapel Hill. SCOPE OF APPLICABILITY This … Continued

Unmanned Aircraft Systems

November 1, 2016

View this policy in PDF form. Responsible University Officer Chief of Police Responsible Office University Police UNMANNED AIRCRAFT SYSTEMS POLICY Policy Statement The University of North Carolina at Chapel Hill encourages the use of innovative forms of technology such as … Continued

Access and Use of Buildings

October 5, 2016

View this policy in PDF form. Issuing Office Department of Finance & Administration Responsible University Officer Associate Vice Chancellor for Campus Safety and Risk Management POLICY ON ACCESS AND USE OF BUILDINGS Policy The University of North Carolina at Chapel … Continued

Alcohol (pdf)

August 15, 2016

1 Alcohol Policy of The University of North Carolina at Chapel Hill (Effective August 1, 2016) SECTION I: Introduction & Guiding Principles The University of North Carolina at Chapel Hill (“University”) is a community committed to creating an environment that … Continued

Global Travel (pdf)

May 12, 2016

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL OFFICE OF THE EXECUTIVE VICE CHANCELLOR AND PROVOST Policy Concerning Global Study, Travel, and Research Introduction As the daily lives of North Carolinians are affected more and more by events around the … Continued

Open Access

May 6, 2016

View this policy in PDF form Responsible University Officer Associate Provost and University Librarian Responsible Office University Libraries OPEN ACCESS POLICY POLICY STATEMENT Each Faculty member of the University of North Carolina at Chapel Hill grants to the University a … Continued

Social Security Number Changes

February 4, 2016

View this policy in PDF form Responsible University Officer Affiliated Persons Policy Committee Responsible Office PID Office POLICY ON SOCIAL SECURITY NUMBER CHANGES POLICY STATEMENT The following policy applies to individuals affiliated with The University of North Carolina at Chapel … Continued

Name Changes

February 4, 2016

View this policy in PDF form Responsible University Officer Affiliated Persons Policy Committee Responsible Office PID Office POLICY ON NAME CHANGES POLICY STATEMENT The following policy applies to individuals affiliated with The University of North Carolina at Chapel Hill (University) … Continued

Multi-Functional Device (MFD) Policy (pdf)

January 27, 2016

Auxiliary Services Policy                          The University of North Carolina at Chapel Hill Policy – Campus Multi-Functional Device (MFD) Copier Policy Policy Statement Effective January 1, 2016, The University of North Carolina at Chapel Hill has established … Continued

Gift Acceptance

November 5, 2015

View this policy in PDF form The University of North Carolina at Chapel Hill Gift Acceptance Policy TABLE of CONTENTS I. Purpose of Policy II. Authority to Accept Gifts III. Gift Types IV. Policies Related to Donor-Imposed Restrictions on Gifts … Continued

Removal of Associated Entity Approved Status

September 2, 2015

View this policy in PDF form Responsible University Officer Vice Chancellor for Development Responsible Office Office of University Development POLICY ON REMOVAL OF ASSOCIATED ENTITY APPROVED STATUS Policy Statement An Associated Entity’s approved status may be removed by the Chancellor … Continued

Protection of Minors

April 16, 2015

The University of North Carolina at Chapel Hill Policy on the Protection of Minors I. Purpose The University of North Carolina at Chapel Hill (“UNC-CH” or “University”) strives to create a welcoming and safe environment for all individuals visiting University … Continued

PID Creation, Modification and Authentication

November 18, 2014

View this policy in PDF form Responsible University Officer Affiliated Persons Policy Committee Responsible Office PID Office POLICY ON PERSON IDENTIFICATION (PID) CREATION, MODIFICATION AND AUTHENTICATION POLICY STATEMENT The Affiliated Persons Policy Committee (APPC) authorizes the use of Person ID … Continued

Research Lab Freezer Alarms

November 11, 2014

View this policy in PDF form Responsible University Officer Director of Public Safety Responsible Office Department of Public Safety RESEARCH LABORATORY FREEZER ALARM POLICY Purpose To ensure that research laboratory freezer alarm systems (freezer alarms) are functional and compatible with … Continued

Closed Circuit Television (CCTV)

November 11, 2014

View this policy in PDF form Responsible University Officer Director of Public Safety Responsible Office Department of Public Safety CLOSED CIRCUIT TELEVISION (CCTV) POLICY Purpose The purpose of this policy is to standardize the type and regulate the use of … Continued

Research Misconduct

October 8, 2014

View this policy in PDF form Responsible University Officer Vice Chancellor for Research Responsible Office Office of the Vice Chancellor for Research POLICY AND PROCEDURES ON RESPONDING TO ALLEGATIONS OF RESEARCH MISCONDUCT Policy Statement Public trust in the integrity and … Continued

Non-Discrimination for Program Participants

October 3, 2013

View this policy in PDF form Responsible University Officer Associate Vice Chancellor Responsible Office Equal Opportunity and Compliance Office POLICY ON NON-DISCRIMINATION FOR PROGRAM PARTICIPANTS Policy Statement In accordance with its Policy Statement on Non-Discrimination, it is the policy of … Continued

Public Records Requests

July 1, 2013

View this policy in PDF form Responsible University Officer Chancellor Responsible Office Public Records Office Communications and Public Affairs PUBLIC RECORDS REQUESTS Reason for Policy The University of North Carolina at Chapel Hill (UNC-Chapel Hill), as a constituent institution of … Continued

Sustainability (pdf)

May 16, 2013

Effective December, 2005 University of North Carolina at Chapel Hill Sustainability Policy The University of North Carolina at Chapel Hill recognizes that one of the great challenges of our time is to make decisions and investments that simultaneously advance economic … Continued

Facilities Services Policies (link)

May 14, 2013

  The intent of Facilities Services’ procedures is to: Support the University in the achievement of its mission and goals; Guide Division actions, business processes and delivery of services; Help ensure compliance with University rules and regulations, as well as … Continued

Environment, Health and Safety (EHS) Policies (link)

May 14, 2013

Biological Safety Manual Download entire manual or pick and choose chapters below. This section has been reviewed and updated as needed: March 2014. Table of Contents Foreword Chapter 1: Introduction Chapter 2: Biological Risk Assessment Chapter 3: Principles of Biosafety … Continued

Development Policies (link)

May 14, 2013

Policies and Procedures Text: Statement of Purpose The Office of University Development is both a fund-raising and a services unit, providing support and assistance to constituent units across campus on a collaborative centralized-decentralized model. Clear and consistent policies about gifts, … Continued

Signing University Contracts

May 13, 2013

PDF Version – University Policy of Signing University Contracts UNIVERSITY POLICY   Title   UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL POLICY ON SIGNING UNIVERSITY CONTRACTS   Introduction PURPOSE The purpose of this policy is to establish in writing which … Continued

Naming of Facilities and Units (pdf)

May 7, 2013

THE CHANCELLOR’S POLICY ON NAMING UNIVERSITY FACILITIES AND UNITS Section 1. Responsibility and Procedure for Naming Facilities and Units A. Naming Responsibility. The act of naming a facility or unit shall be that of the Board of Trustees, acting after … Continued

Release of New Student Information (pdf)

May 7, 2013

{00027052.DOC} Policy on Release of New-Student Information The University of North Carolina at Chapel Hill recognizes the importance of responsible, appropriate, and effective communication with entering undergraduate students. The definition of “entering undergraduate students” hereafter referred to as “new students,” … Continued

Stem Cell Research

May 7, 2013

UNC-Chapel Hill Policy on Use of Human Embryonic Stem Cells in Research Text: April 26, 2006 Ad hoc Faculty Advisory Committee on Stem Cell Research Policy Statement Definitions Prohibited Activities Involving Human Embryonic Stem Cells Allowable Activities Involving Human Embryonic … Continued

Copyright (pdf)

May 7, 2013

Copyright Policy of The University of North Carolina at Chapel Hill Effective date: August 1, 2001 Updated: January 1, 2009 1 Table of Contents (Click on any section below to be linked directly to that section.) I. Introduction. ……………………………………………………………………………………………… 3 … Continued

Faculty Policies (link)

May 6, 2013

  Academic Personnel UNC Home RecruitmentWeb Benefits Policies, Procedures & Guidelines Forms Prospective Faculty Information News and Events Faculty Policies, Procedures & Guidelines The Office of Academic Personnel, a unit of the Office of the Executive Vice Chancellor and Provost, … Continued

Human Resources (HR) Policies (link)

May 6, 2013

The University of North Carolina at Chapel Hill Human Resources HR Policies, Procedures & Systems The links at left provide access to employee policies and procedures at UNC-Chapel Hill, as well as employee records information and support links for HR … Continued

Information Technology (IT) Policies (link)

May 6, 2013

Home » About ITS » University IT Policies University IT Policies Text: University IT Security Policies E-mail Address Policy E-mail Domain Policy Incident Management Policy Information Security Policy Information Security Liaison Policy Institutional Data Governance Policy Password Policy for General … Continued

Finance Policies & Procedures (link)

May 6, 2013

Finance Home Finance Central Ask a Question Home Policies and Procedures Forms Library Glossary This manual of policies and procedures has been designed to assist all University departments in handling their daily financial transactions.  The statements include information related to … Continued

Records Retention & Disposition Schedule (link)

May 6, 2013

UNIVERSITY ARCHIVES AND RECORDS MANAGEMENT SERVICES General Records Retention and Disposition Schedule The University of North Carolina at Chapel Hill and the University of North Carolina General Administration Issued By: University Archives and Records Management Services Wilson Library The University … Continued

Energy Efficient Purchasing (pdf)

May 6, 2013

Effective January, 2007 Energy Efficient Purchasing Policy at UNC Chapel Hill Background In December 2005, The University of North Carolina at Chapel Hill adopted a Sustainability Policy. In this guide to fostering and demonstrating sustainability, Carolina committed to developing “policies, … Continued

Energy Efficient Lighting (pdf)

May 6, 2013

Effective September 18, 2007 Energy Efficient Lighting cy at UNC Chapel Hill Poli Background In December 2005, The University of North Carolina at Chapel Hill adopted a Sustainability Policy to serve as a guide to fostering and demonstrating approaches to … Continued

Credit Card Merchant Services (link)

May 6, 2013

Policy 308 – Credit Card Merchant Services   Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Effective July 30, 2010 Last Updated July 15, 2011 Responsible University Officer … Continued

Office of Sponsored Research (OSR) Policies & Procedures (link)

May 6, 2013

Policies and Procedures Text: Table of Policies Section Description 100 Overview of Research Administration at Carolina 200 General OSR Policies 300 Proposal Development & Submission 400 Award Acceptance & Establishment 500 Award Management 600 Reporting 700 Award Close-out 800 Audits … Continued

Student Judicial Governance (link)

May 6, 2013

Instrument of STUDENT JUDICIAL GOVERNANCE Amended May 11, 2015 The University of North Carolina at Chapel Hill The THE INSTRUMENT IS SUBJECT TO CHANGE 3 Preamble 4 Responsibility of Students, Faculty, and Administrative Personnel 5 Offenses Under the Honor Code … Continued

Patent and Invention: UNC-Chapel Hill Policy (pdf)

May 6, 2013

Patent and Invention Policy The University of North Carolina at Chapel Hill Effective as of January 1, 2009 Updated April 22, 2013 1 Patent & Invention Policy I. Preamble The University of North Carolina at Chapel Hill is dedicated to … Continued

Patent and Copyright: UNC System Policy (link)

May 6, 2013

The UNC Policy Manual 500.2 Adopted 06/10/83 Amended 11/10/00 Amended 02/09/01 Page 1 of 10 Patent and Copyright Policies I. Policy The University of North Carolina is dedicated to instruction, research, and extending knowledge to the public (public service). It … Continued

Family Educational Rights and Privacy Act (pdf)

May 6, 2013

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL   Policies and Procedures Under the Family Educational Rights and Privacy Act of 1974 (“FERPA”) (rEVISED 2016)   The University of North Carolina at Chapel Hill (“UNC-Chapel Hill” or “University”) has adopted … Continued

ADA Reasonable Accommodations in Employment (pdf)

May 6, 2013

Last updated 05/21/2014 1 The University of North Carolina at Chapel Hill ADA Reasonable Accommodations in Employment Policy I. Policy Statement The University of North Carolina at Chapel Hill (University) is committed to equal opportunity in all aspects of employment … Continued

Tenure Policies and Regulations (pdf)

April 30, 2013

1 Trustee Policies and Regulations Governing Academic Tenure in the University of North Carolina at Chapel Hill These policies and regulations were adopted by the Board of Trustees of The University of North Carolina at Chapel Hill on April 9, … Continued

Improper Relationships between Students and Employees (link)

April 30, 2013

Improper Relationships between Students and Employees Contents [hide] Introduction I. Prohibited Conduct II. Definition of Terms III. Process and Sanctions IV. Appeals V. Abuse of this Policy VI. Resources for Assistance and Information VII. Rationale for Policies Prohibiting Amorous Relationships … Continued

Conflicts of Interest – Individual (pdf)

April 30, 2013

PDF Version Revised September 12, 2012 Page 1 of 18 THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL POLICY ON INDIVIDUAL CONFLICTS OF INTEREST AND COMMITMENT Revised September 12, 2012 I. INTRODUCTION AND PURPOSE II. DEFINITIONS OF SELECTED TERMS III. … Continued

Non-Discrimination

April 30, 2013

View this policy in PDF form Responsible University Officer Senior Associate Vice Chancellor for Workforce Strategy, Equity and Engagement Responsible Office Equal Opportunity and Compliance Office POLICY STATEMENT ON NON-DISCRIMINATION Policy Statement The University is committed to providing an inclusive … Continued

Violence in the Workplace (link)

April 30, 2013

Violence in the Workplace Policy Quick Reference: Reporting Workplace Violence Workplace violence should be reported to either UNC Public Safety or Employee & Management Relations (E&MR) in the Office of Human Resources, depending on the circumstances. VIOLENCE IN PROCESS OR … Continued

Nepotism: UNC System Policy (link)

April 30, 2013

The UNC Policy Manual 300.4.2 Adopted 04/13/73 Amended 03/15/96 Page 1 of 2 Employment of Related Persons (Anti-Nepotism Policy) WHEREAS, decisions concerning the employment, evaluation, promotion and compensation of academic personnel should be based in every instance on considerations of … Continued

Conflicts of Interest – Institutional (pdf)

April 30, 2013

The University of North Carolina at Chapel Hill Policy on Institutional Conflict of Interest Revised March 4, 2009 I. Introduction The University of North Carolina at Chapel Hill has an obligation to the people of the State of North Carolina … Continued

Identity Theft Prevention Program (pdf)

April 30, 2013

Page 1 The University of North Carolina at Chapel Hill Identity Theft Prevention Program The Board of Trustees of The University of North Carolina at Chapel Hill (the “University”) adopts this Identity Theft Prevention Program (the “Program”) pursuant to the … Continued

Energy Use (pdf)

April 30, 2013

The University of North Carolina at Chapel Hill Energy Use Policy Background The University of North Carolina at Chapel Hill is committed to promoting energy efficiency and conservation to benefit students, faculty, staff and the campus community. Beyond reducing utility … Continued

Emergency Evaluation and Action Committee (pdf)

April 30, 2013

Emergency Evaluation and Action Committee (EEAC) Policy and Procedures The University of North Carolina at Chapel Hill Table of Contents I. COMMITTEE MEMBERSHIP II. COMMITTEE JURISDICTION A. Applicants for Admission or Readmission with Record of Violence or Academic Dishonesty B. … Continued

Gender Inclusive Language (link)

April 30, 2013

University of North Carolina at Chapel Hill Policy Statement on Gender Inclusive Language The University of North Carolina at Chapel Hill is committed to providing an inclusive and welcoming environment for all members of our community.  Consistent with that commitment, gender … Continued

Alcohol and Controlled Substances Testing

April 11, 2013

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL POLICY ON ALCOHOL AND CONTROLLED SUBSTANCES TESTING Effective: January 1, 1996 Amended Effective: June 1, 1996 Amended Effective: August 1, 2001 PURPOSE The University of North Carolina at Chapel Hill is committed … Continued

Data Security Breach Protocol

April 10, 2013

I.  PURPOSE In accordance with the Identity Theft Protection Act of 2005, North Carolina General Statutes § 75-60 et seq. and § 132-1.10 of the Public Records Act (together, the “Act”), the University of North Carolina at Chapel Hill (the … Continued

Outdoor Memorials & Markers

April 10, 2013

POLICY ON STANDARDS AND PROCEDURES FOR AUTHORIZATION AND PLACEMENT OF PERMANENT OUTDOOR MEMORIALS AND MARKERS ON CAMPUS   Be it resolved by the Board of Trustees of The University of North Carolina at Chapel Hill: The standards and procedures for … Continued

Memorial Hall Tablets

April 10, 2013

POLICY ON STANDARDS AND PROCEDURES FOR AUTHORIZATION, PROCUREMENT, AND INSTALLATION OF MEMORIAL HALL TABLETS:   Be it resolved by the Board of Trustees of The University of North Carolina at Chapel Hill: The standards and procedures for authorizing, procuring, and … Continued

Leased Space

April 10, 2013

Leased Space Policy October 1, 2001   It is the intention of The University of North Carolina at Chapel Hill to insure that currently owned space is utilized with the greatest efficiency. The University Administration wants to assure that Carolina … Continued

Classified Research

April 10, 2013

POLICY ON CLASSIFIED RESEARCH The University of North Carolina at Chapel Hill   In keeping with the traditions of a free university community, the University of North Carolina at Chapel Hill has long-standing commitments to academic freedom, the free flow … Continued

Non-Discrimination for Student Organizations

April 9, 2013

The University of North Carolina at Chapel Hill Official Recognition of Student Organizations Non-Discrimination Policy As the first public university in America, The University of North Carolina at Chapel Hill has a long history of fostering free speech and intellectually … Continued

External Professional Activities: Faculty and EPA Non-Faculty

April 9, 2013

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL Policy on External Professional Activities of Faculty and Other Professional Staff   In accordance with the University of North Carolina Board of Governor’s Policy on Conflict of Interest and Commitment [300.2.2], all … Continued

Protection for Reporting Improper Government Activities

April 9, 2013

Protection for Reporting Improper Government Activities Statement of policy. It is the policy of the State of North Carolina that employees shall be encouraged to report to their supervisor, department head, or other appropriate authority evidence of activity by a … Continued

Illegal Drugs

March 20, 2013

The University of North Carolina at Chapel Hill Policy on Illegal Drugs I.            INTRODUCTION The Board of Trustees of The University of North Carolina at Chapel Hill, in conformity with the direction of the Board of Governors of The University … Continued

Facilities Use

March 14, 2013

View this policy in PDF form. Responsible University Officer Associate Vice Chancellor for Facilities Services Responsible Office Facilities Services POLICY ON USE OF UNIVERSITY FACILITIES FOR NONCOMMERCIAL AND COMMERCIAL PURPOSES CONTENTS I. University Facilities Covered/Not Covered by Policy II. General … Continued

Privacy of Electronic Information

March 14, 2013

Policy on the Privacy of Electronic Information I. Introduction and Purpose of the Policy This Policy clarifies the applicability of law and certain other University policies to electronic mail and the University’s Policy on the privacy of electronic information. Users … Continued

Equity Acquisition in Technology Licensing Arrangements

March 14, 2013

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL POLICY ON EQUITY ACQUISITION I. Introduction The Office of Technology Development (OTD) occasionally has the opportunity to acquire equity in companies on behalf of the University as consideration for a license agreement. … Continued

Postdoctoral Scholars (link)

March 14, 2013

The University of North Carolina at Chapel Hill Postdoctoral Scholar Policy Table of Contents Section I: Introduction Section II: Definition of Postdoctoral Scholar Section III: Appointment of Postdoctoral Scholars Section IV: Expectations of Postdoctoral Scholars Section V: Expectations of Mentors … Continued

No Smoking

March 12, 2013

The University of North Carolina at Chapel Hill No Smoking Policy I.       POLICY STATEMENT The University of North Carolina at Chapel Hill (the “University”) is dedicated to maintaining a healthy work and learning environment. While the University already prohibits smoking … Continued

Accounting of Disclosures of PHI (link)

February 20, 2013

Accounting of Disclosures of Protected Health Information (PHI) Policy I. Policy Pursuant to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), individuals have the right to request an accounting of disclosures of their Protected Health Information (PHI) made … Continued

Export Controls

February 20, 2013

Policy on Export Controls All University personnel (including faculty, staff, visiting scholars and students) who plan to ship or even to hand-carry out of the country any research equipment, biological material, or nonbiological scientific samples are required to contact Aaron … Continued